Manager Procurement job at Petroleum Authority (PAU) | Apply Now

Review Departmental procurement plans and consolidate procurable items into the annual corporate Procurement and Disposal plan

Engage stakeholders at various stages until the corporate procurement plan is finally approved by the Accounting Officer and submitted to relevant authorities

Examine the developed corporate procurement plan and make sure it is well aligned with the corporate budget and the Departmental work plans

Prepare responses to external stakeholders and Regulatory Authorities / Agencies for the Accounting Officer.

Conduct sensitization workshops for both internal and external stakeholders

Provide technical advice and guidance to staff on procurement issues and the Accounting Officer.

Participate in procurement Professional engagements and represent PAU on matters regarding the procurement and Disposal function.

Document all contributions to the national procurement law review.

Research on best practice, regulatory frameworks & procedures and provide technical guidance to all procurement and Disposal stakeholders.

Monitor all procurements and disposals to ensure compliance with the corporate procurement and disposal plan.

Conduct regular audit trail checks on completed and on-going procurements and Disposals.

Prepare and submit Procurement and disposal reports to PPDA.

Evaluate and document the performance of the procurement plan and provide weekly, monthly, quarterly procurement performance reports to the Director Finance and Corporate Services.

Prepare a PAU Disposal Plan and submit to the Accounting Officer.

Follow up to ensure all macro procurements are being approved by Contracts Committee, Accounting Officer and implemented as per PAU and PPDA procedures.

Supervise the preparation of prequalification bidding documents, follow through their approval by Contracts Committee, and issue to prospective bidders be moved to supervisor’s profile.

Plan, monitor and implement the disposal of PAU goods to ensure compliance with the PPDA Act.

Plan and coordinate the prequalification exercise and monitor the implementation of the established List of service providers.

Verify and approve all procurement evaluation reports and payments for invoices and forward them to relevant offices for further processing

Plan and budget for resource requirements in the Department and monitor the usage to ensure efficiency

Develop and monitor a Department Work plan and develop performance agreements with all the staff under supervision

Monitor staff performance and provide guidance and periodic feedback for performance improvement.

Assess the training and development needs of staff under supervision and recommend appropriate interventions.

Provide coaching and mentoring support to staff under supervision.

Initiate and implement activities/programs intended to create and harness teamwork in the business Unit

Implement succession planning and any other staff-related programs as introduced and approved in the organization.

Undertake any other assignments as may be directed from time to time