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Maintenance Planning and Scheduling:

• Develop, maintain, and continuously refine the Preventive Maintenance Schedule (PMS) for all mining machinery, vehicles, and fixed equipment, based on OEM recommendations and operating data.
• Plan and schedule weekly and monthly maintenance work, balancing PM tasks, corrective work orders, and equipment availability against production priorities.
• Prepare detailed work packs for each scheduled job — including the work scope, parts list, tools required, procedures, and estimated labour hours.
• Coordinate maintenance windows with the Production team to minimise impact on operations.

Work Order Management:

• Generate and release work orders to the maintenance teams in line with the schedule.
• Track work order status (open, in progress, completed, on hold) and follow up on overdue or stuck jobs.
• Close out completed work orders, ensuring all data (parts used, hours, findings) is captured before closure.
• Maintain the work order backlog at healthy levels and report aged backlog to the Maintenance Supervisor.

Spare Parts and Materials Coordination:

• Identify spare parts and materials required for each scheduled job; raise reservations or requisitions through the Storekeeper ahead of execution.
• Verify parts availability before releasing a job to the team; reschedule if parts are not available.
• Monitor consumption patterns and recommend MIN/MAX corrections to the Storekeeper and Maintenance Supervisor.

KPI Tracking and Reporting:

• Track planning KPIs: PM compliance, schedule compliance, work order completion rate, planning accuracy, and aged backlog.
• Produce weekly planning reports for the Maintenance Supervisor showing scheduled vs. completed work, slippages, and root causes.
• Support the Data Administrator (engineering) with accurate work order and PM data inputs to the CMMS or maintenance database.

CMMS and Documentation:

• Maintain the integrity of the maintenance management system (CMMS or equivalent), ensuring schedules, work orders, and asset data are accurate and up to date.
• Maintain and update standard maintenance procedures, job plans, and task libraries.
• Document lessons learned from completed jobs and feed them back into improved job plans.

Continuous Improvement:

• Analyse breakdown and PM data to identify opportunities to improve task frequency, scope, or methods.
• Recommend changes to PM strategy (run-to-failure, time-based, condition-based) for specific assets, in collaboration with the Maintenance Supervisor.
• Participate in root cause analysis (RCA) sessions and translate findings into updated job plans.

Compliance and Safety:

• Ensure all planned jobs include the relevant safety steps, permits, and risk assessments in the work pack.
• Embed PPE, LOTO, hot work, and confined-space requirements into job plans where applicable.
• Comply with HSSE, environmental, and company policies in all planning activities.

Ad-hoc Duties:

• Deputise for the Maintenance Administrative Assistant on routine administrative matters when required.
• Perform other duties as required by management, within the scope of the role.