​

What you will do

Generic responsibilities

• Implement NRC’s Logistics systems and procedures,

• Adhere to NRC’s Policies, tools, handbooks, guidelines and donor requirements,

• Provide anti-corruption, transparency and cost efficiency focus on all procurement,

• Identify non-compliance and deviation in procurement process and documentation,

• Ensure effective and efficient vendor relationship management,

• Oversee Type 1 Market Analysis function according to plan of action,

• Prepare periodic reports as may be required by management,

• Ensure proper e-filing and archiving of procurement documents according to SOP

Specific responsibilities

• Organize all Procurement processes and ensure adherence with NRC Policies, tools, handbooks, guidelines, and donor regulations.

• Prepare bid solicitation, bid evaluations, documents related to bid meetings, getting quotations / proposals through prescribed systems.

• Supervise Logistics (Procurement team) to ensure all bid opening process and preparation of files with labelling for bid evaluation meetings shall be conducted timely and accordance with the policy.

• Identify frequently procured goods and services and submit recommendations for establishing Framework agreements.

• To track all contracts and ensure that closure/extension/termination process is completed in a timely manner with all relevant approval and documents.

• Act as a technical focal person at Country Office to provided technical assistance to Area Office Procurement staff related to online e-sourcing tender management system, UNIT 4 Agresso or any other related procurement tool.

• Receive and handle all authorized supply requests for items to be procured and carry out procurement processes under the supervision of Head of Support as per NRC procedures.

• Act as a liaison person at Country office for all area/field offices for updating them about their respective PRs and contracts status.

• Support requesting department in providing estimates for raising Purchase Requisitions (PRs).

• Actively provide support to departments to develop elaborate procurement plans. Work to consolidate requirements across departments and Area Offices so that procurements can be grouped into the Country Procurement Plan.

• Meets with or speaks with interested vendors concerning potential sources for supply and service, develops and maintains an effective working relationship with vendors/ suppliers.

• Identifies possible delays in ordering and makes sure all issues are flagged with the line manager to ensure appropriate action can be taken.

• Plans and coordinates the pre-qualification of vendors and develop and maintain Country’s supplier databases for different goods and services.

• Closely monitor the performance of different vendors and accordingly develop “Vendor Rating Form” based on periodic performance review of vendors.

• Plans and carries out price survey and market analysis in co-ordination with Logistics Manager.

• Coordinate with the supplier and NRC Warehouse staff on delivery of items. Follow up on Goods Received Note (GRN), Waybills, Completion certificates and Invoices after delivery;

• In case of partial delivery of goods, ensure that back orders are followed up and finalized in the shortest possible time.

• Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of NRC;

• Train and develop logistics team members on Market Analysis,

• Line management of staff dedicated to Type 1 Market Analysis data collection.