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Full-time
Locum Finance Assistant – Document Scanning & Archiving (3 positions) Job at Makerere University Joint AIDS Program (MJAP)
Makerere University Joint AIDS Program (MJAP)
Job Description
The Locum Finance Assistant will provide short-term support focused on digitizing organization records. The role involves scanning all assigned documents into soft copy format, ensuring clarity and completeness, and maintaining a structured digital filing system.
Duties, Roles and Responsibilities
- Scanning all assigned documents into soft copy format as sequentially filed in hard copy files folders.
- Ensuring scanned documents are clear and complete.
- Naming and indexing files according to the organization’s filing formats. (Refer to hard copy box files)
- Uploading and archiving documents in designated electronic storage systems/folders as shared by IT Officer.
- Organizing and maintaining a structured digital filing system for easy retrieval.
- Cross-checking scanned documents against physical files to ensure completeness and accuracy of scanned and archived documents.
- Supporting safe storage and proper arrangement of physical documents after scanning.
- Maintaining a tracking log of scanned and archived documents
- Financial Accountability: Uphold MJAP’s commitment to financial integrity by effectively managing resources and accurate reporting of expenditures. Ensure responsible and transparent resource management in compliance with organizational standards and donor requirements and take ownership of any discrepancies that arise.
- Safeguarding: Uphold the organization's dedication to protecting vulnerable populations, including beneficiaries, staff, and volunteers. This includes identifying, reporting, and addressing safeguarding issues per established policies. Your role is essential in fostering a safe and supportive environment for everyone involved in our programs.
- Risk Management: Actively identify, assess, and mitigate risks related to program implementation and operations. Collaborate with teams to create and maintain risk management plans in line with organizational policies. Regularly review and update practices to address new challenges or changes in the operational environment.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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