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Internship
Infrastructure Assistant Intern Job at University of Global Health Equity (UGHE)
University of Global Health Equity (UGHE)
Job Description
The Infrastructure Assistant Intern is responsible for coordinating the department's work and supporting the head of the department by assuming all reporting needs. The role involves managing the department's petty cash, expense processing, documentation, and the dissemination of relevant information such as impact reports. Additionally, the intern supports the planning and coordination of department meetings and events with both internal and external stakeholders.
Duties, Roles and Responsibilities
- Assist with the write-up and dissemination of all department policies, procedures and systems including but not limited to; facility maintenance policies, standard procedures to guide the planning and development of new capital projects
- Prepare, document and report on all departmental level meetings including monthly department team meetings
- Represent the department in interdepartmental meetings that concern the infrastructure department
- Develop streamlined tracking and follow-ups on all Infrastructure department procurement requests serving as a liaison between Infrastructure and Procurement department.
- Manage the infrastructure department’s petty cash funds
- File all contractor payment requests with all supporting documents and ensure their timely approval and payment
- Coordinate department team, contractor transport needs working with procurement and logistics team department
- Support the Director of Infrastructure in making timely follow-up on key department functions, keeping all managers focused on the key department priorities.
- Develop and maintain a clear department filling system and archive of key documents
- Provide general support to infrastructure department visitors
- Coordinate the orientation of new team members of the infrastructure department
- Serve as a backup departmental resource in periods where key department staff take vacation days.
- Support in resolving any departmental administrative and coordination issues and perform other tasks as assigned
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Apply here: https://www.pih.org/employment?p=job%2Fork7zfwb
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