Human Resources Officer job at Jeeva Consult International | Apply Now

In-charge of the implementation of annual human resources recruitment plans. This will be done by;

• Conducting recruitment needs assessment to recruit for vacant positions, reviewing job descriptions for approval.

• Screening applications received against job requirements; and preparing shortlists of potential candidates.

Working with the Recruitments Committee and hiring manager, set up the interviewing process by;

• Proposing interview date/time with candidates and with interview panel members,

• Ensuring that the interview panel is constituted

• Ensuring that interview questions (for written and oral interviews) are developed in time

• Ensuring that copies of CVs for shortlisted applicants are available

• Ensure the administration of written assessment tests and oral interviews.

• Ensure that references checks are conducted for successful candidates before being appointed. May conduct oral reference checks to confirm suitability of the candidates

• Support with all correspondences with successful candidates regarding their offers

• Preparation for approval of Appointment Letters and Employment Contracts.

Human Resources Capacity Development

• Plan, develop and implement human resource capacity development plans

• Support the development of formal induction process and procedures

• Support the implementation of approved human resource capacity development programmes including on-job trainings ensuring compliance to human resource policy guidelines

• Support with mapping of staff capacity gaps and conduct training needs assessments, in line with the individual annual staff performance targets and appraisals.

• Conducting job training surveys/evaluations to assess the outcomes and impacts of these development trainings and making recommendations to management for any improvements.

Staff Payroll, Motivation and Retention

• Support the planning, development and implementation of the Annual Manpower plan and budgets and ensure these are approved. Ensure the review and update of the same in a timely manner

• Prepare for review and approval of the staff monthly HR budget including the payroll.

• Implement and ensure compliance with staff monthly statutory deductions as per the laws of governments.

• Planning, and implement staff motivation/benefits (financial and non-financial) packages and entitlements aimed at motivating staff

• Planning, develop and implement a staff retention strategy and advise management for consideration and approval

People and Culture Management

• Responsible for the effective operations of all normal People & Culture activities to support management of the employee lifecycle including:

• Maintain employment records to meet compliance obligations

On-boarding/ off-boarding/ cross-boarding

• Support and contribute to the development of a robust culture through role modelling Jeeva core values and the behaviours which drive this culture

• Design and lead initiatives including research and diagnostics (e.g. annual employee engagement survey and exit interviews), to maximize the engagement of all employees and build organisational commitment to the desired culture

• Work on effective internal communications in support of organisational development

• Support the scope, development and lead implementation of Jeeva’s Diversity & Inclusion Strategy

Employee Risk and Compliance Management

• Ensure alignment and adherence with organisational quality assurance, governance policies, processes and standards and external legal and regulatory requirements

• Support with informed analysis of key people risks advising appropriate mitigation strategies in accordance with the overall risk management system

• Ensure enabling, fit for purpose HR policies and procedures are developed and embedded in day-to-day practice

• Ensure continued modern and compliant employment contract suite

• By supporting the Group Leaders, ensure employee issues are dealt with in a prompt time frame so Jeeva is not exposed to potential legal risk, including assisting in investigations into grievances and complaints where required.

Communication

Internal

• Foster and maintain trusted and professional relationships with the SMT and MD

• As a member of the Senior Management Team, develop strong partnerships with all its members and provide feedback to other company committees

• Support collaborative working relationship with all staff and committees fostering and maintaining effective relationships with other Managers, members of committees, all Jeeva staff, and Directors

External

• Foster and maintain productive relationships with government bodies and other related stakeholders including customers, suppliers, and service providers

• Liaise and develop relationships with vendors, suppliers, temporary staff teams, consultants and associates in the areas of employment law, learning and development area and organizational culture

• Develop professional relationships with prospective candidates and ensuring that feedback is provided in a timely manner

HR Management

• Lead the preparation of periodic HR performance reports (monthly, quarterly, bi-annual and annual).

• Supervise and maintain an up to-date HR personnel records, and exercise confidentiality always.

• Support with the interpretation of HR Policies for all staff.

• Managing staff attendance by updating on monthly basis the Employee Timesheets

• Managing staff leave by developing an Annual Leave Plan and Tracker and ensuring that staff adhere to their leave days