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Full-time
HUMAN RESOURCE EXECUTIVE Job at Q-Sourcing Uganda
Q-Sourcing Uganda
Job Description
The HR Executive is responsible for supporting the daily HR operations within the organization, specifically supporting employee performance, recruitment, onboarding, payroll processing, and maintaining HR records. The role involves working closely with the HR Business Partner to ensure smooth HR operations and legal compliance.
Duties, Roles and Responsibilities
- Recruitment: Coordinate the end-to-end recruitment process including job adverts, shortlisting, interview scheduling and reference checks.
- Onboarding: Support in Facilitating onboarding and induction activities.
- Contract Management: Track employee contracts, including renewals and expirations, and ensure timely processing.
- Performance Management: Assist the HRBP in administering the performance management cycle, through inputting of KPIs in zoho people, track completion of reviews, support managers in implementing performance Improvement Plans, follow up with line managers to ensure performance conversations are being done with their staff, assist in trainings for performance management.
- Learning and Development: Coordinate training and employee development programs.
- HR Administration: Assist in maintaining HR documents, such as contracts and other employment records. Manage employee lifecycle documentation including confirmations, transfers, promotions, contract renewals, exit and any other transition documentation. Prepare HR letters and employee correspondences. Tracking HR service providers contracts and ensure timely renewal.
- Policy Implementation and Compliance: Support the implementation and communication of HR policies, procedures and guidelines. Participate in HR audits and compliance reviews, monitor policy adherence and recommend corrective actions where necessary. Support Environmental, Health and Safety workplace initiatives.
- Offboarding: Coordinate employee separation processes including resignations, retirement, end of contracts, redundancy, restructuring, dismissals, and death in service cases. Ensure timely preparation and issuance of separations documents including acceptance of resignation letters, certificate of service. Coordinate clearance processes with relevant departments to ensure recovery of company assets and closure of employee accounts. Conduct and document exit interviews to identify trends, risks and opportunities for improving employee retention and engagement. Coordinate handover processes to ensure business continuity and knowledge transfer.
- HR Process Automation: Implement automation initiatives for increased efficiency and effectiveness.
- Employee Queries: Capture employee queries while ensuring confidentiality and professionalism.
- Compliance & Policy Updates: Stay updated on the latest trends and changes in HR practices and employment laws to ensure legal compliance. Assist in reviewing and updating company policies.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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