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Full-time
Grants Management Coordinator Job at Danish Refugee Council
Danish Refugee Council
Job Description
The Grants Management Coordinator based in Kampala will provide overall grants management support to DRC in Sudan by ensuring timely donor communication, quality donor reporting, partnership contract management, coordination with programme and support departments on grants management matters.
He/she will also be responsible for donor compliance, application of correct procedures and guidelines.
Duties, Roles and Responsibilities
- Be responsible for the delivery of quality narrative reports, reflecting the progress and status of projects, in a transparent, timely and professional manner.
- Contribute to addressing all comments and issues on proposal or reports, liaising with relevant Managers and finance to ensure coherence between financial and narrative reports.
- Ensure the DRC grants management system is regularly and fully updated. Includes Dynamics ERP-system (creating grants, uploading documents, managing instalment tracking and billing rules, updating checklists and tasks assigned); internal funding tracker and reporting deadlines communications.
- Support grant relationships and communications with donors to ensure correct, compliant and smooth flow of information.
- Maintain and regularly update hard-copy files for all ongoing DRC projects and assist in the coordination and preparation of project documents.
- Participate in and take minutes of grant opening, review and close-out meetings for each project.
- Support with communication and visibility tools and items as per donor and internal guidelines including their dissemination and availability to DRC teams and donors.
- Support /facilitate Go/No Go, Kick Off and grants closing meetings.
- Support Grants & Business Development in managing fundraising strategy, donor engagement plan, donor mapping by conducting research, maintaining and updating engagement plan and donor database.
- Support Head of Programmes and Area Managers in administrative management, general reporting and communication programme.
- Responsible for ensuring project approvals, registrations, and donor funding applications are submitted to Humainitarian Aid Commission (HAC) and relevant line ministries, queries are addressed, and submissions are reported on in coordination with Finance, Programme Liaison, and Government Liaison teams, with documentation complaint with Sudanese regulations.
- Maintain accurate documentation and archiving of all Humanitarian Aid Commission (HAC) and line ministry submissions, approvals, and official communications, ensuring coherence and accesibility for internal reference and reporting.
- Support the development of partnerships such as implementing partner identification and mapping, due diligence, support with selection, relationship management, capacity building and any closure processes.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Apply here: https://drc.ngo/en/jobs/job/?id=175957
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