Fleet Manager job at Dei BioPharma Ltd | Apply Now

Key Duties and Responsibilities:

• Manage daily operations for two distinct fleet segments: employee transportation and goods transportation).

• Develop and implement schedules and routes to optimize both passenger and goods delivery efficiency.

• Coordinate with department heads to schedule and allocate vehicles as per operational needs, ensuring timely transport for employees and efficient logistics for product delivery.

• Oversee route planning for pharmaceutical distribution to meet delivery timelines while ensuring the integrity of temperature-sensitive items.

• Ensure all vehicles comply with health, safety, and pharmaceutical regulations, including Good Distribution Practice (GDP) for pharmaceutical transport.

• Implement safety protocols specific to both passenger transport and pharmaceutical logistics, ensuring cold chain requirements are met for temperature-sensitive products.

• Conduct regular safety audits and inspections, and ensure that drivers adhere to safety protocols and are equipped with personal protective equipment (PPE).

• Establish and maintain strict protocols for vehicle cleanliness, maintenance, and security to prevent contamination, especially pharmaceutical transport vehicles.

• Develop and oversee preventive maintenance schedules for both fleet segments to ensure all vehicles operate safely and efficiently.

• Coordinate with maintenance providers to ensure timely repair and servicing of vehicles, minimizing downtime.

• Maintain detailed records of vehicle maintenance, repairs, and inspections, including adherence to regulatory maintenance standards for pharmaceutical transport vehicles.

• Ensure that pharmaceutical transport vehicles undergo specialized maintenance to preserve their capacity for cold chain storage when required.

• Recruit, train, and manage drivers for both passenger and goods transport, ensuring they understand the specific requirements for each fleet segment.

• Provide ongoing training on Good Distribution Practice

• (GĐP), cold chain management, and safe driving practices tailored to pharmaceutical logistics and passenger safety.

• Monitor driver performance, enforce company policies, conduct regular performance reviews, and take corrective actions when necessary.

• Encourage a culture of safety and accountability among drivers, fostering teamwork and professionalism.

• Develop and manage the fleet budget, focusing on maintaining cost efficiency for both employee transport and pharmaceutical logistics.

• Track and analyze costs related to fuel consumption, maintenance, repairs, and operational efficiency for each segment.

• Implement cost-saving strategies without compromising on safety, compliance, or quality standards.

• Prepare regular budget and cost analysis reports for the Logistics and Supply Chain Manager to highlight areas of improvement and cost containment.

• Oversee fleet-related inventory, including spare parts, fuel, safety equipment, and cold storage components for pharmaceutical transport vehicles.

• Ensure that all vehicles are equipped with necessary tools, emergency kits, and spare parts for on-road troubleshooting.

• Track asset lifecycle, including procurement, depreciation, and disposal schedules, to ensure timely replacement and asset optimization for both fleets.

• Use fleet management software, GPS tracking, and telematics to monitor vehicle location, performance, and compliance for both passenger and goods transport vehicles.

• Analyze fleet data to improve routing efficiency, reduce fuel consumption, and identify trends for better fleet utilization.

• Implement temperature monitoring systems in pharmaceutical transport vehicles to ensure cold chain integrity.

• Generate regular reports on fleet performance, driver compliance, and operational efficiency, presenting findings to senior management.

• Maintain comprehensive records for both fleet segments, including driver logs, maintenance records, delivery receipts, and incident reports.

• Ensure all documentation is compliant with regulatory requirements for pharmaceutical transport, including records required for GDP adherence.

• Submit regular reports on fleet operations, compliance metrics, budget adherence, and safety performance to the Logistics and Supply Chain Manager.