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Payables Management

• Ensure all revenues and expenses are accounted for correctly and accurately in the general ledger, and ensure timely payment of utility bills and other creditors.

• Maintaining supplier reconciliations and comparison with the statements from the suppliers

• Review of supplier documents to ensure all necessary documentation required before payments is attached, including the GRN, LPO, Delivery note, and invoice.

• Support the Sr. Accountant – Hospital Operations in preparation of monthly bank reconciliations and ensure these are signed off.

• Liquidity management to ensure we have adequate cash to pay liabilities as and when they fall due.

• Manage consultant doctors’ payments at the hospital level, in accordance with fee notes based on information provided by the hospital HR team following relevant approvals.

• Maintain records: Organize and maintain all accounts payable records and ensure the accuracy of financial data.

• Prepare the Creditors aging report every month and submit to the Senior Accountant for further review

• Handle Suppliers’ inquiries: Act as the point of contact for suppliers’ questions regarding invoices and payments.

Payroll review:

• Review the monthly payroll submitted by the Human Resources department for accuracy and ensure timely completion, to enable salary payment by the agreed timelines.

• Participate in payroll completion procedures, which are normally affected by the Finance department.

Inventory management

• Take part in periodic stock take and prepare stock take reports for Senior Accountant’s review within agreed timelines.

Statutory deductions & reports

• Prepare VAT refund claims on the URA Portal, submit VAT refund claim, submit supporting document to URA, and follow up on payments from URA, and follow up on queries, if any

• WHT: Preparation of WHT schedules and payments, and processing of Tax Credit certificates

• Deduct PAYE and submit to URA while ensuring all deadlines are met.

• Preparation of NSSF monthly schedules and ensuring payments are made in time

• Create rapport with URA and NSSF officers/Managers to have smooth communication with them wherever necessary.

Finance Operations

• Support the Senior Accountant in obtaining data/ Information for the required monthly and any other reports.

• Take part in updating accounting policies, procedures, and manuals to ensure smooth operation of the department.

• Supervise the Accounts Assistants’ -payables duties, which include, among others, the Petty cash function, plus other payments follow-up. Ensure proper postings are affected in the system for the above functions.

Audits

• Prepare the necessary audit schedules and ensure these are ready for annual audits.

• Provide input into the preparation of draft statutory and management accounts

Financial Management

• Support the Hospital Budget Process as per the guidelines set.

• Monitor and control the allocated budget

Risk Management

• Identify the financial risks, their various mitigations, and keep track of them.

Compliance

• Ensure CoRSU Finance policies and regulatory compliance in the execution of activities.

• Adherence to all CoRSU Policies and Procedures