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Financial Management

• Ensuring proper and timely recording of all the financial transactions of Kilimo Trust Accounting software

• Oversee the preparation of timely and accurate monthly, quarterly, and annual financial and management reports.

• Provide financial insights to facilitate decision making in executing of the Kilimo Trust strategy, providing guidance and financial analysis to management and the Board to ensure delivery of results.

• Lead the budgeting process: develop, review, finalize, and oversee budgets that represent and align with organizational objectives and programmatic activities.

• Maintain and regularly update and reconcile the general ledger, accounts payables, accounts receivables, and payroll.

• Recommend and report on benchmarks upon which financial performance is measured in the organisation.

• Ensure effective management of grant reporting and reconciliation in accordance with the guidelines from donors/ funders.

• Monitor the financial performance of the organization including its subsidiaries and projects through regularly budget monitoring reports.

• Oversee the preparation and development of budgets and forecasts for the organisation.

Leadership and Relationship Management

• Manage financial relations with donors including compliance, timely and good quality reporting as specified in the grant agreements.

• Conduct regular trainings for the staff and implementing partners / grantees on the financial procedures, reporting and any other related financial responsibilities.

• Provide financial advice to the CEO and Team Leaders to enable them to make sound business decisions.

• Effectively supervise the staff responsible for the Finance Function in the organisation.

• Provide support and maintain a competent and motivated team through constructive feedback, coaching and mentoring.

Audit, Compliance and Risk Management

• Regularly review and update the KT Financial, Risk and Procurement Manuals and procedures to ensure compliance with-best practice and in line with international standards.

• Promote effective risk management for the key risks under the Unit control in accordance with the organisation’s Risk Management framework

• Ensure compliance with the organisation’s policies as well as statutory financial (local/national) regulations for all Country offices.

• Coordinate and manage the processes of internal and external audit, accounting, and reporting requirements as set by Country specific regulatory bodies where the organization has offices.

• Regularly update the financial control systems to strengthen the financial management of the Trust.

• Oversee all tax related activities in all Countries where KT has operations.

Program Development, Planning, and Implementation

• Participate in fundraising activities of the Trust through preparation of budgets for project proposals.

• Actively participate in identification of fundraising opportunities.

• Analyze and report on actual and planned monthly expenditure, interpret, and communicate with Team Leaders, advise of variance against approved budgets, and make recommendations for corrective action.

• Conduct field travel visits to review financial procedures among partners / grantees supported by Kilimo Trust.

• Ensure safety of the assets of Kilimo Trust by instituting effective safety measures.

  
  

Key Performance Indicators

• Receiving un-Qualified Audit for organization and projects

• Timely and good quality submission of all financial reports to management and donors/funders.

• Accurate and timely submissions of all proposal budgets to prospective funders.

• Cost overruns are maintained within 5% of approved budgets.

• Robust internal control system that reduces errors and misstatements in financial reports

• All KT Assets and resources are safeguarded.

• New projects secured from donors/funders.

• Functional Risk Management System.