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Financial management

• Work closely with the Fund Managerto develop and use the program financial and administration guidelines.

Budgeting and Planning

• Consolidate and review detailed annual and quarterly budgets aligned with the programoutputs.
• Monitor budget utilization, track expenditures against approved budgets, and provide regular updates.
• Coordinate timely partners accountability to ensure funds are used forthe approved program activities.

Procurement Management

• Support partners’ procurement processes to ensure transparency and compliance with policies and regulations.
• Conducts post procurement audits.

Expenditure management

• Apply pre-audit checks on all partners’ Internal Control Systems (ICS) to ensure compliance with applicable financial rules, principles, and regulations and that partners only incur eligible payments.

Accounting and Record Management

• Ensure the recording of all transactions are timely and accurate in the books of accounts.
• Carry out the monthly reconciliation of expenditure.
• Check that proper payroll controls are applied.
• Supervise the project’s fixed assets management and maintenance.
• Ensure the safe custody of all financial records for review by external or internal auditors.

Financial Reporting

• Prepare routine budget variance analysisreportsfor decision making.
• Prepare the annual financial report in accordance with the Foundation’s financial regulations.
• Maintain a detailed Assets Register for and safeguard all the program assets.
• Ensure that all financial reporting requirements are complied with.

Audit

• Coordinate annual external audit.
• Prepare and follow up audit response plan with each partner to address issues raised by external auditors.

Financial Capacity building

• Conducts financial management risk assessment, develop customized capacity building plan and provide routine mentorship, coaching and training to each consortium partner based on their needs.