Finance Assistant job at University Research Council (URC) | Apply Now

The Finance Assistant will support in the preparation of timely financial reports, and the implementation of a strong internal control system, as well as ensuring compliance with USDOS and URC regulations.

Specific responsibilities include the following:

• Work closely with the finance team in preparing monthly financial reports for timely submission to the home office. This includes but is not limited to Cost Point (CP) posting, preparing monthly bank reconciliations, mobile money reconciliations, staff advances reconciliations, etc.

• Verify payment documentation for adequacy and completeness before posting to CP.

• Process per diems and other travel advances for project-related work.

• Together with the finance team, ensure that all costs in the project adhere to USDOS /URC regulations and are allowable, reasonable, and allocable.

• Work closely with the finance team in addressing all monthly field report review comments from the home office, including providing feedback for missing vouchers and outstanding information following review of payment documentation.

• Assist the central office team in preparation of monthly cash projections for submission to the home office.

• Receive & prepare journals to reconcile staff advances/accountabilities before being reviewed by the

• Preparation and continuous update of the vendor tracker as per guidelines/ requirements by the Contracts department.

• Together with the finance team, ensure all financial documents, journals, and payment vouchers are filed in a timely manner.

• Monthly scanning of all payment vouchers and journals and uploading them to OneDrive. Assist with the maintenance of a proper filing system for all financial reports, field wire requests, bank reconciliations, field accounts review certifications, and other finance documentation.

• Additional and other responsibilities may include, but are not limited to:

• Work closely with the program team to ensure that all the necessary support documentation and information is obtained for direct payment of various MOH officers, Local Government Officers, Stakeholders, and Teams we work with in the field.

• Liaise with the operations department to ensure timely receipt, reconciliation, and payment of telephone and internet bills.

• Liaise with the operations department to ensure receipt of vendor invoices and necessary support documentation for timely payment of vendors.

• Assist the Finance Officer in gathering information and documentation required in preparing foreign tax reports (VAT).

• Assist the finance officer in carrying out regular physical verification of project inventory and or/ assets.

• Together with the finance officer, perform regular audit reviews of the project operational functions, including stores, transport, assets, security & safety, etc., to ensure compliance with URC and USDOS regulations.

• Prepare and maintain a tracking log of all documents received in and released by the regional office.

• Perform administrative/operations work at the regional office.

• Perform other project-related tasks as assigned.