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Finance and Administration Officer Job at Assured International
Assured International
Job Description
The Finance and Administration Officer provides essential financial management and operational support to our donor-funded programs. This role ensures strict compliance with institutional donor regulations while maintaining seamless daily office administration, procurement, and logistical operations.
Duties, Roles and Responsibilities
- Grant Accounting: Track project expenditures against specific donor budgets (e.g., USAID, EU, UN, or private foundations) to ensure eligibility.
- Transaction Recording: Review and record daily financial transactions into the accounting system with accurate donor-matching codes.
- Cash Flow Management: Manage project bank accounts, handle petty cash, and prepare monthly cash flow forecasts for field offices.
- Financial Reporting: Assist in compiling accurate, timely monthly and quarterly financial reports for donors and headquarters.
- Statutory Compliance: Prepare and file monthly statutory deductions (PAYE, NSSF, and local withholding taxes) per national regulations.
- Audit Support: Organize financial vouchers and documentation to facilitate smooth institutional donor audits and annual organizational audits.
- Procurement: Lead the procurement of project goods and services, ensuring compliance with both internal policies and donor guidelines.
- Vendor & Asset Management: Maintain an updated pre-qualified vendor roster and manage the organization’s asset and inventory register.
- Logistics Coordination: Organize staff travel, manage vehicle mileage logs, and coordinate workshop or field-visit logistics.
- Office Operations: Oversee daily office maintenance, manage security contracts, and supervise administrative support staff (drivers/cleaners).
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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