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Finance and Administration Associate job at Solidaridad | Apply Now
Kampala, Uganda
Full Time
Are you looking for Finance jobs in Uganda 2025 today? then you might be interested in Finance and Administration Associate job at Solidaridad
About the Organisation
Solidaridad is a global civil society organization committed to fostering sustainable and inclusive supply chains that create fair and profitable livelihoods while protecting the environment. With a mission to bring lasting solutions to the challenges facing farmers, workers, and businesses in agriculture and mining, Solidaridad has gained international recognition for its pioneering role in promoting responsible production and trade. The organization nurtures a collaborative and purpose-driven work culture, offering diverse job opportunities, professional development, and flexible work arrangements that empower staff to drive change at the grassroots and policy levels.
Founded in 1969, Solidaridad has grown into a global network with regional expertise and presence in over 40 countries, evolving from early fair trade advocacy into a catalyst for systemic change through data-driven solutions, capacity building, and multi-stakeholder partnerships. Its innovative model integrates technology, finance, and knowledge-sharing to improve productivity, inclusivity, and sustainability across value chains. Guided by core values of solidarity, innovation, inclusiveness, integrity, and sustainability, Solidaridad places corporate social responsibility at the heart of its mission, working to ensure climate resilience, gender equity, and economic justice. For more information, visit www.solidaridadnetwork.org.
Job Title
Finance and Administration Associate job at Solidaridad
Solidaridad
Job Description
Job Title: Finance and Administration Associate (Fresher NGO Jobs)
Organisation: Solidaridad
Duty Station: Kampala, Uganda
The main objective of the function:
Finance
S/he will be responsible for providing financial management, accounting, and administration support. S/he will support organisational and project financial transactions, which include but are not limited to, accounts payable functions, processing of invoices, expenditures monitoring and financial reporting, bank reconciliation, account analysis, preparation and processing of local tax returns.
Administration
The Finance and Administration Associate will also provide operations and administrative support to the country teams, including Offering office support for all employees, providing administrative support, and managing staff queries. S/he is responsible for handling organizational and clerical support tasks like: organizing files, scheduling appointments, receiving guests, ensuring the cleanliness and security of the office premises, among other tasks and responsibilities assigned as per organizational needs.
Duties, Roles and Responsibilities
Prepare, code, total, and batch payment requisitions for subsequent checks by the Finance and Administration Manager.
Maintain updated projects and staff General ledgers in the Certinia system.
Prepare payments against authorized requisitions.
Prepare and report monthly projects financial reports and budget variance analysis
File all financial and Field activity records according to the existing filing system.
Ensure reconciliations of staff field travel cash floats and banking of any cash returns.
Support partner organizations in financial training in reporting and ensure their reports have adequate supporting documents.
Maintain external relationships with service providers to ensure efficiency.
Support the quality function team in managing the procurement function and maintaining an up-to-date petty cash impress system.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies
Support the planning and organization of all logistics pertaining to meetings, workshops, training, events, staff travel and accommodation, taking minutes during meetings, and distributing them.
Assist project staff in data cleaning, entry, and any other computer processing duties.
Manage staff travel plans, ensure car bookings are made and issued on time by the respective personnel
Support and update administrative systems to make them more efficient.
Develop and maintain a filing system, assist in photocopying and printing of documents on behalf of other colleagues, as well as offer document typing, copying, binding, and scanning support to staff.
Efficiently manage correspondence sorting, deliveries, distribution, document logs, and filing
Ensure the cleanliness of the country offices, grounds, and monitor visitor access to the organization’s premises.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Relevant academic level education – Bachelor’s degree or higher – in relevant field (e.g. finance and business Administration and/or accounting) and the local equivalent of chartered accountant certification, Office Management, Procurement and logistics management or any related areas of training.
Minimum two (3) or more years’ progressive professional accounting, financial, and Administration experience, preferably in the non-profit and/or development sector.
Computer literate, proficient in ERP Systems, and comfortable with e-accounting packages
Demonstrated working experience with international donor-funded project in East Africa
Demonstrated proficiency in Excel by using automated Excel formulas to track unique documents.
Solid knowledge of office procedures.
Skills
Excellent verbal and written communication skills
Good interpersonal skills
Good presentation skills
High problem-solving skills
High level of accuracy
High Integrity.
How to Apply
All candidates should send a one-page cover letter (including salary expectations and availability) and CV online at the APPLY Button below.
