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About the Organisation
Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.
Finance and Administration Assistant job at Baylor College | Apply Now
Nakaseke, Uganda
Baylor College of Medicine Children’s Foundation-Uganda (Baylor-Uganda) is a leading non-governmental organization dedicated to providing integrated, high-quality, and comprehensive services in HIV, tuberculosis (TB), reproductive, maternal, neonatal, child, and adolescent health (RMNCAH), and global health security. Established in 2006, Baylor-Uganda has evolved into one of the largest global pediatric and adolescent HIV programs, gaining national recognition for its impactful contributions.
The organization fosters a collaborative and inclusive work culture, offering employees opportunities for professional development and career growth, as evidenced by positive employee reviews. Baylor-Uganda regularly posts diverse job opportunities on its careers portal, reflecting its commitment to attracting and retaining skilled professionals. Innovatively, the organization integrates research and training into its service delivery model, ensuring evidence-based practices and continuous improvement in healthcare outcomes.
With a significant presence across Uganda, Baylor-Uganda upholds core values of care, loyalty, excellence, innovation, teamwork, and integrity. Demonstrating a strong commitment to corporate social responsibility, the organization actively engages in community initiatives aimed at improving public health and strengthening health systems. For more information, visit their official website at www.baylor-uganda.org
Are you looking for Finance jobs in Uganda 2025 today? then you might be interested in Finance and Administration Assistant job at Baylor College
Full Time
Deadline:
12 Jan 2025
Job Title
Finance and Administration Assistant job at Baylor College
Baylor College
Job Description
Job Title: Finance and Administration Assistant (NGO Jobs)
Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)
Duty Station: Nakaseke, Uganda
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
All interested candidates should apply online at the Apply Button below.
Deadline: 12th January 2025
NB: Applications will be reviewed on a rolling basis until the position is filled. Only shortlisted candidates will be contacted for interviews.
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Go to the "Jobs" tab
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Read the detailed job description, Roles and Qualifications.
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How to Apply
Monitor the implementation of a procedure of periodic travel planning by the cluster team, make consolidate organizational monthly & quarterly travel plan in alignment to appropriate vehicle scheduling and allocations.
Weekly vehicle allocations while giving feedback to the key stakeholders in line with Baylor-Uganda fleet management policy.
Develop and monitor the implementation of the periodic regular service schedule for timely routine servicing and repairs of the motor vehicles and motorcycles plus the timely management of instant repairs and service given the Drivers/rider’s report on motor vehicle and motorcycle in line with Baylor-Uganda fleet management policy.
Prepare monthly trip reports, fuel consumption reports and vehicle repair and routine maintenance reports to management for monitoring expenditures on repairs and service costs of the entire Baylor-Uganda fleet in line with Baylor-Uganda fleet management policy
Monitor the proper usage of the motor vehicles by use of fleet monitoring system to track trip movements, fuel usage, speed and proper handling of the vehicles on the on the road then submit related reports to the supervisor and follow up the giving of feedback to the drivers/riders in line with Baylor-Uganda fleet management policy
Develop and monitor the schedule for all motor vehicles and motorcycles insurance and update the insurance claims file and e-data base in line with Baylor-Uganda fleet management policy
Verification of all utility bills, security, cleaning and vehicle repairs with supporting documents to establish their completeness and accuracy before submission to finance for payment in line with Baylor-Uganda Financial policy.
Provide administrative support during the management of micro procurements within the Region in line with Baylor Uganda regional procurement guidelines.
Receive and Capture Vendor Invoices in Navision system. Support the finance team to timely capture cluster based vendor invoices in Navision system and submit then to the regional office for review, posting and payment.
Review and upload Mobile money in the payment system. Review and upload mobile money payments at cluster level in the system.
Reconciliation of Vendor ledgers and provide feedback to the respective vendors on the invoices paid.
Generate Withholding Tax certificates and share with the respective vendors.
Cash Management. Timely accountabilities for the petty cash for the cluster office as well as manage and report on any other cash within their custody.
Review and implement the approved security controls and procedures at the central region inclusive of the performance supervision of the security team then preparation of monthly consolidated security reports to the supervisor in line with Baylor-Uganda security policy.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
A Bachelor’s Degree in a Business related course or any degree oriented towards Administration.
The job holder must have at least three (3) years relevant working experience in general office administration and fleet management in a reputable organization,
3 Years Relevant Experience
