Finance Advisor job at Ipas Uganda | Apply Now

Organizational Leadership and Strategy:

• Responsible for deliverables and results in assigned work areas.

• Works collaboratively with other teams and units

• Provides support supervision (where applicable)

Financial and Risk Management:

• Complies with Ipas financial management and other operational policies and procedures in relevant functional areas (inventory, procurement, grants, subawards, payroll, IT)

• Proactively identifies financial and operational risks within the country office and subgrant/subaward portfolio management, and works with the Program Manager, Finance Manager and relevant teams to develop and Implement risk mitigation plans and activities

• Ensures good stewardship of funding in their work areas

• Ensures timely preparation and filing of statutory returns with URA and other relevant bodies, including PAYE, NSSF, and withholding tax, in accordance with local laws and donor requirements.

• Maintains an up-to-date tracker for all statutory submissions and remittances to avoid penalties or delays.

• Ensures efficient, transparent, and compliant financial management systems that promote value for money, effective cost controls, integrity and strong accountability in all transactions

• Monitors financial performance of subgrantees and ensures that risks identified during reviews are addressed through documented mitigation actions.

• Participates in partner support supervision and joint monitoring visits to ensure sound financial management and compliance.

Program, technical, or functional content of the job:

• Supports program teams in developing activity-based budgets that clearly align with program outcomes and donor requirements, promoting efficient project cycle management, activity planning, resource allocation, and efficient execution.

• Reviews, processes, coordinates, and reconciles payments to vendors and other outside entities

• Prepares monthly bank reconciliation, reviews and approves transactions on Ipas accounting software, and approves petty cash expenses.

• Participates in the preparation and construction of donor reports, as directed.

• Reviews payments to consultants, ensuring that agreements, invoices, and other documents are properly completed and submitted.

• Maintains a lot of withholding tax deducted from consultants while ensuring the deductions are remitted and entered.

• Reviews all travel advances, program activities pay-out, and medical insurance advance requests as well as process travel retirements.

• Prepares monthly payroll and remits payroll deductions to statutory bodies in accordance with local laws.

• Supports preparation of financial statements and schedules required for external and internal audits.

• Coordinates with auditors, URA officials, and other regulatory bodies during financial reviews or audits.

• Promotes efficient financial management practices across projects and partners by supporting accurate activity-based budgeting, timely reporting, and prudent expenditure control.

• Provides technical financial oversight and capacity strengthening for implementing partners and subgrantees/Subawardees focusing on building their capacity for efficient resource use and internal controls.

• Reviews partner budgets, financial reports, and supporting documentation to ensure accuracy, compliance with donor and Ipas policies, and proper cost allocation.

• Conducts regular financial spot checks, follow-ups on audit findings, and ensures timely submission of partner accountabilities.

• Supports partners to develop financial management systems, strengthen internal controls, and build capacity in areas of budgeting, reporting, and compliance.

• Assists in problem solving as needed.

Resource mobilization:

• Contributes to donor reports and externally facing documents.

• Contributes to proposals (primarily budgets) in relevant technical areas.

Communications & representation:

• Represents Ipas with business partners, such as contractors or consultants.

• Documents learning and results

Key Deliverables.

• Timely monthly bank reconciliation and payroll submission.

• Zero delays in statutory filings (URA, NSSF, etc.).

• Accurate and complete financial reports to donors and management.

• Updated financial records and well-maintained supporting documentation.

• Monthly Financial Performance Analysis reports produced highlight budget-to-actual variance and identifying areas for cost-efficiency improvements and discussion with program staff and budget holders.

• Timely and compliant review of subgrantee budgets and reports.

• Financial monitoring visits and feedback reports completed quarterly.

• No major audit findings related to partner funds.

• Capacity strengthening plans for partners developed and implemented in line with gaps identified during financial monitoring and audits and specifically targeting improvements in internal controls and activity budgeting.