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Financial Accounting & Reporting

• Post all financial transactions into QuickBooks Online (QBO) including:
• Shop sales
• Inventory purchases
• Inventory transfers
• Income receipts
• Prepare monthly financial reports, including income statements, balance sheets, and cash flow statements.
• Maintain accurate general ledger entries.
• Prepare budgets and budget forecasts.

Loan Recovery and Reconciliation

• Track all loans issued to members.
• Follow up on overdue repayments.
• Prepare weekly and monthly loan recovery reports.
• Reconcile loan balances between MIS and QBO.

Member Registration Fee Management

• Record all member registration fees.
• Follow up on pending or partial payments.
• Reconcile registration fees between MIS and QBO.

Reconciliations

• Reconcile MIS data to QuickBooks Online (QBO).
• Reconcile bank accounts, mobile money, petty cash, and shop sales.
• Reconcile inventory purchases, transfers, and stock movements.
• Investigate discrepancies and resolve them promptly.

Inventory & Shop Financial Management

• Ensure proper posting of all shop transactions.
• Track inventory levels and cost of goods sold.
• Support physical stock counts and reconciliation.

Compliance & Audit Support

• Maintain accurate and well-supported financial documentation.
• Ensure adherence to financial policies and donor requirements.
• Support internal and external audits with timely documentation.

Financial Controls & Risk Management

• Strengthen financial controls to reduce risk.
• Identify process gaps and propose improvements.