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Executive Associate to Resident Representative job at UNDP | Apply Now
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Executive Associate to Resident Representative job at UNDP
The United Nations Development Programme (UNDP) is the United Nations’ global development network, committed to eradicating poverty, reducing inequalities, and building resilient nations through sustainable development initiatives. Established in 1966, UNDP has earned global recognition for its leadership in advancing the Sustainable Development Goals (SDGs), offering technical expertise, policy advice, and funding to empower countries in tackling pressing development challenges. With operations in over 170 countries and territories, UNDP is renowned for its inclusive, collaborative, and innovation-driven work culture that values diversity, continuous learning, and impactful service.
The organization provides a wide range of job opportunities for professionals across sectors, offering flexible, hybrid, and field-based work arrangements designed to attract talent passionate about global transformation. Through data-driven programming, digital innovation, and strategic partnerships, UNDP supports governments and communities in areas such as climate action, democratic governance, crisis recovery, and economic empowerment.
Guided by its core values of integrity, accountability, transparency, respect, and excellence, UNDP integrates corporate social responsibility into its operations by promoting gender equality, environmental sustainability, and human rights. As a thought leader in sustainable development, the organization continues to evolve with cutting-edge solutions and inclusive development models that ensure no one is left behind. More information can be found at www.undp.org.
Kampala, Uganda
Full-time
Executive Associate to Resident Representative job at UNDP
United Nations Development Programme
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
Supports effective and efficient functioning of the RR Office focusing on achievement of the following results.
Ensures an environment of professionalism and teamwork at all times and sets exemplary standards of conduct for the office team;
Manages RR’s missions and representation schedule;
Provides visa, accreditation and registration support to the RR, their visitors, other international staff when necessary;
Organizes meetings; appointments and briefings of RR; coordinates the preparation and drafts as required briefing notes and talking points for the meetings and events in advance of the meeting;
Screens all incoming communications, drafts and filters outgoing correspondence for supervisor’s signature, clearance and further action by other staff;
Ensures adherence to appropriate protocol and correspondence guidelines by the office team when communicating with the Government and other external partners;
Updates the parties concerned on officer-in charge arrangements or ad-interim arrangements during RR absences upon securing RR clearances.
Provide effective communications support to the office to facilitate essential flow of information.
Maintain paper and electronic filing systems to ensure safekeeping of confidential materials and accessibility of documents;
Coordinate information flow in the office, and follow up on circulation files;
Facilitate information sharing between the RR’s Office, UN Country Team, and the UN Coordination Unit;
Follow up on deadlines, commitments made, and actions taken; and coordinate the collection and submission of reports to the RR;
Screen all incoming calls and correspondence;
Provide advice to senior officials on national protocols and UN related procedures.
Facilitate knowledge building and management in the Country Office.
Provide sound contributions to knowledge networks and communities of practice;
Organize specialized training for secretarial and/or support staff;
Organize training for UN staff on coordination, administration and protocol issues.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning.
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.
Cross-Functional & Technical competencies
Documents And Records Management
Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
Events Management (including Retreats, Trainings And Meetings)
Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
Provide inputs to the development of customer service strategy.
Look for ways to add value beyond clients’ immediate requests.
Ability to anticipate client’s upcoming needs and concerns.
Knowledge Generation
Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
Education
Required Skills and Experience
Secondary Education is required with specialized secretarial training.
A university degree in Social Sciences, Management, Business Administration, Public Administration, Finance or equivalent will be given due consideration, but is not a requirement.
Experience
Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant progressively responsible secretarial, administrative, and/or programme experience is required at the national and international level.
Experience in the use of computers, office software packages (MS Word, Excel, etc), and in handling web-based management systems such as ERP.
Language Requirements
Fluency in the UN language of the duty station is required
Fluency in the national language of the duty station is required for local staff
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
