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KEY AREAS OF ACCOUNTABILITY: 

• Manage the diary and weekly schedule of the SMT and CD for all official duties and visits, coordinating where necessary with staff.
• Offer secretarial services, support and minute-taking for weekly and monthly SMT meetings, as well as quarterly ESMT meetings.
• Ensures write up and correction of all official correspondences to be signed by the CD, ensuring accuracy of content, spelling, general presentation and brand compliance.
• Handle all bills for payments to include, telephone, garbage collection, water, electricity, residence bills, among others.
• Maintain and update information on Save the Children visitors, ensure they are adequately supported in travel, pre-departure information, accommodation, visa and logistics and update staff as necessary.
• Provides day to day supervision of the externally contracted team of office cleaners and oversees other externally contracted services when required.
• Ensure full time availability of office consumables and cleaning supplies for the Kampala country office and monitor to ensure timely replenishment.
• Assist the SMT, especially the CD in organizing their administrative workload, recommending items to be dealt with in order of priority, and ensuring timely responses within required timelines.
• Handle all confidential correspondence with discretion and confidentiality.
• Ensure the maintenance of clear and effective filing, records, and other systems for key correspondences.
• Maintain a high degree of confidentiality regarding any SMT information accessed by virtue of this position.
• Timely prepare and process the monthly prepaid airtime and CUG for all staff.
• Coordinate and support effective planning for SMT travels, accommodation and transport (both vehicles and flights).
• Support in processing per Diems (in/out of the country) and any other claims for the SMT members and expatriate staff.
• Provide support to expatriates for their temporary accommodation and permanent residence dentification and maintenance.
• Prepare/review corporate agreements for tenancies, amongst others.