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Full-time
Executive Assistant Job at GetNinja Inc.
GetNinja Inc.
Job Description
You will act as a strategic partner, managing priorities, anticipating needs, and protecting executive time so leaders can focus on decision-making and growth. Success in this role requires exceptional judgment, discretion, precision, and the ability to operate independently with minimal supervision.
Duties, Roles and Responsibilities
- Own and manage complex, multi-time-zone calendars, proactively resolving conflicts and prioritizing meetings based on business impact
- Coordinate domestic and international travel, ensuring accurate itineraries, contingency planning, and real-time adjustments
- Act as a gatekeeper for executive communications, triaging emails, calls, and requests with sound judgment
- Prepare, review, and organize executive-level documents, reports, and presentations with a high standard of accuracy
- Plan, coordinate, and run meetings end-to-end, including agenda preparation, minute-taking, and strict follow-up on action items
- Handle confidential and sensitive information with absolute discretion and professionalism
- Support cross-functional initiatives through independent research, coordination, and structured data management
- Liaise confidently with internal teams, clients, partners, and external stakeholders on behalf of executives
- Identify inefficiencies and proactively improve administrative and communication workflows
- Perform additional executive-level administrative tasks as required, with a mindset of ownership rather than instruction
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Interested and qualified? Go to GetNinja Inc. on getninja.typeform.com to apply
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