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1. Shipment Management

• Ensure timely and cost-effective execution of all shipments (local, export and Imports) through effective coordination with transporters, shipping agents Carriers, and inspection agencies.
• Guarantee accuracy and completeness of shipping documentation (Bills of Lading, Certificates of Origin, phytosanitary certificates) to meet regulatory and customer requirements, as well as sustainability documents.
• Maintain uninterrupted shipment flow by monitoring progress and resolving delays promptly.
• Optimize costs while ensuring compliance with company standards and service quality.

• Maintain a customer-centric approach by prioritizing service reliability and proactive communication on shipment status.

2. Insurance & Risk Management

• Maintain up-to-date insurance coverage for all stock in assets to minimize operational risk.
• Conduct regular risk checks and report discrepancies to prevent financial exposure.
• Ensure timely processing of insurance claims through effective coordination with insurers and internal teams.
• Experience in Inventory management will be a plus.

3. EFRIS & Invoicing

• Achieve full compliance with Uganda’s EFRIS requirements for all transactions.
• Validate and process invoices accurately and on time to support smooth financial operations.
• Ensure timely posting of approved invoices in internal systems to maintain accurate financial records.

4. System Updates & Stock Movement

• Maintain accurate stock records in internal systems (CRM and logistics platforms) by updating movements, splits, and reconciliations.
• Resolve discrepancies between system and physical stock promptly to ensure operational integrity.
• Support monthly and quarterly reporting by providing accurate system data.

5. Third-Party Shipper & MDM Management

• Ensure accurate and up-to-date third-party shipper data in the Master Data Management (MDM) system.
• Complete callback processes and payment reconciliations for logistics partners to maintain financial accuracy.
• Track and report freight contract performance to support vendor management.

6. Inspection & Regulatory Compliance

• Coordinate timely inspection and approval of prepared lots for shipment to meet quality standards.
• Ensure full compliance with MAAIF registration and other regulatory requirements for all commodities.
• Maintain adherence to local and international trade regulations to avoid penalties and delays.

7. Stakeholder Coordination

• Facilitate seamless communication and collaboration between commercial, finance, and Industry teams to ensure efficient execution.
• Build and maintain strong relationships with external stakeholders (transporters, inspection agencies, government bodies) to support operational success.

8. Problem Solving

• Complexity of Problems:
• Issues often involve multi-party coordination, regulatory compliance, and system discrepancies.
• Requires balancing cost, timelines, and compliance under pressure.

Thinking Latitude:

• Operates within established company policies and procedures but must think creatively to resolve day-to-day execution challenges.
• Occasional need to think “out of the box” to anticipate risks and propose practical solutions for unexpected logistical or regulatory hurdles.

Decision-Making:

• Independent decisions on operational adjustments, prioritization of tasks, and stakeholder communication.
• Strategic decisions (e.g., contract terms, major financial commitments) require manager approval.