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Essential functions include (but are not limited to):

Transport-related roles

• Provide transportation services for goods, staff, and other authorised passengers using LABE vehicles in accordance with LABE vehicle management policies and procedures.
• Conduct daily operation and maintenance review of the vehicle assigned to the driver in a manner that ensures the highest degree of safety possible for the vehicle and its passengers.
• Carry out pre-travel inspection of vehicles and ascertain journey preparedness, notify the line manager accordingly (i.e. inspect the vehicle and establish its condition, i.e. oils, tyre pressure, indicators, lights, wipers, etc.).
• Review assigned travel schedules after consultations with Programme Officers and Team Leader to comprehensively plan and document travel routing and related timings.
• Keep accurate and up-to-date records for the vehicle using the vehicle log sheets provided to record the right fuel consumed, both official and private mileages, take note of all destinations and journey mileages, as well as the purposes of the journey.
• Inspect and be vigilant at all times to the detection of any faults and/or damage to the assigned vehicle, whether accidental or otherwise, and submit written reports of such faults and damages as soon as possible to the Supervisor through the weekly vehicle inspection report such safe vehicle operation and risk mitigation, eg proper use of door locks, parking in secure locations and timing of trips, are strictly followed.
• Maintain vehicle security before, during and after travel, and report on any identified related anomalies in line with the vehicle policy while also ensuring that the vehicles have the right kits and tools (fire extinguishers, first aid kits, tool kits, spare tyres, recovery equipment, etc) and in compliance with the in-vehicle supervision checklist at all times.
• Check and update the validity of statutory requirements, i.e. vehicle logbooks, insurance status, and a valid personal driving license, no-pending traffic fines tickets, no-pending parking tickets, etc.
• Maintain vehicle and passenger security before, during and after travel and report on any identified anomalies in line with the vehicle policy. Ensure you are properly discharged for the day by your passengers before you break for rest during field missions/trips.
• While in the field, inspect all motorcycles and vehicles and provide feedback to the users and to the Head of Finance and Administration.
• Participate in vehicle operations budgeting and planning.
• administrative-related roles
• Submit to the Supervisor the monthly vehicle utilisation reports summarising vehicle/fuel use and vehicle repair/maintenance. This report will be accompanied by the fuel and vehicle log sheets for the period of the report.
• Support the finance team and other transactions that shall be required of you from time to time, like carrying out deposits of funds to bank accounts, running errands as instructed or with guidance from relevant staff, etc
• Provide support in the acquisition of materials from stores for planned field activities.
• Where possible, carry out translation for foreign and other visitors or staff who do not know the local languages.
• Assist officers in the management of workshops, meetings and similar gatherings in roles like ensuring the proper participant registration documents have been carried, availed and administered, taking quality photos at events, etc.
• Follow up on ordered goods and ensure timely delivery.
• Do office maintenance like lighting, locks, and water supply systems, among others.
• Support stock-taking exercises while being conducted to ensure proper identification and lifting of items.
• Support asset engraving exercises as and when being conducted.
• Support general office logistics undertakings to smooth office operations as and when requested to do so.
• Inasmuch as possible, do light cleaning of the vehicle to make sure it is readily presentable and ready for use at all times and to also ensure its deep cleaning as circumstances may demand and after field trips to the districts.
• Perform any other additional responsibilities as assigned from time to time by the Supervisor/s.
• Key Result Areas
• DRIVING STAFF, PARTNERS AND VISITORS: Drive staff, visitors, partners and other stakeholders to and from various destinations as per LABE policies and procedures.
• VEHICLE MAINTENANCE: Maintaining the vehicle in clean and good mechanical conditions in line with LABE policies.
• MESSAGE DELIVERIES: Pick, deliver and account for all correspondence (mails, messages, parcels, etc) in line with instructions and known office practice.
• ADMINISTRATIVE SUPPORT: Provide support to staff in different ways, including taking photos, managing registration sheets during workshops/meetings, and displaying communication materials like pull-up banners during meetings/workshops.
• PLANNING AND BUDGETING: Plan and budget for the vehicle and provide other logistical support, and prepare periodic accountabilities on vehicle condition or status.

Key Performance Indicators

• No record of accidents due to recklessness recorded
• Clean and sound vehicle mechanical condition
• Functioning vehicle parts without any faults
• Timely servicing and vehicle maintenance
• Effective fuel cost management
• Timely deliveries made
• Accurate vehicle monthly reports
• Properly filled logbook for the assigned vehicle
• Limited complaints from staff, passengers and visitors
• Administrative support offered unreminded