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Job Summary
Job Title:
Clerk
Employer:
Embassy of Japan in Uganda
Location:
Country:
Contract Type:
Full-time
Job Category:
Monitoring and Evaluation jobs
Number of Positions:
1
Deadline:
Friday, 21 June 2024
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Clerk job at Embassy of Japan in Uganda | Apply Now
Kampala, Uganda
The Embassy of Japan in Uganda serves as a vital diplomatic mission, fostering strong bilateral relations between Japan and Uganda through collaboration in economic, political, and cultural spheres. Renowned for its effective diplomacy and humanitarian efforts, the Embassy is recognized for its role in promoting mutual understanding, peace, and sustainable development. Its work culture emphasizes respect, professionalism, and inclusivity, offering a supportive environment that values innovation and continuous learning. The Embassy also provides employees with various opportunities for growth, work-life balance, and engagement in impactful international projects.
Since its establishment, the Embassy has evolved to address modern diplomatic challenges, focusing on sustainable development goals (SDGs), technological advancements, and educational exchanges. Through innovative partnerships and programs, it contributes to strengthening Uganda's infrastructure, education, and agricultural sectors. With a growing presence and strong ties to both governments, the Embassy plays a significant role in regional diplomacy and international cooperation. The Embassy upholds core values of peace, harmony, and integrity, while also engaging in corporate social responsibility initiatives that include supporting education, disaster relief efforts, and environmental sustainability. For more information, visit the official Embassy of Japan in Uganda website at www.ug.emb-japan.go.jp.
Are you looking for Monitoring and Evaluation jobs in Uganda 2024? If yes, then you might be interested in Clerk job at Embassy of Japan in Uganda
Full-time
Deadline:
21 Jun 2024
Clerk job at Embassy of Japan in Uganda
Embassy of Japan in Uganda
Job Description
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
Embassy of Japan in Uganda is seeking to recruit a Clerk to, among other roles, make and distribute daily briefings of news updates focused on the economy, economic co-operation and related areas. Qualified are holders of a bachelor's degree in economics (preferable), commerce, business administration, social sciences, or any other related field.
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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Administrative Support:
Answering phone calls and directing them to the appropriate person or department.
Greeting visitors and providing general information or assistance.
Handling incoming and outgoing mail and packages.
Document Management:
Filing and organizing documents, both physical and digital.
Maintaining records and databases, ensuring they are up-to-date and accurate.
Preparing, copying, and scanning documents as needed.
Data Entry:
Entering data into computer systems accurately and efficiently.
Updating and maintaining databases and spreadsheets.
Scheduling and Coordination:
Scheduling appointments and meetings.
Coordinating logistics for meetings, including booking rooms and arranging necessary equipment.
Financial Transactions:
Processing invoices, receipts, and other financial documents.
Assisting with basic bookkeeping tasks, such as maintaining expense reports.
Office Supplies Management:
Monitoring and maintaining office supplies inventory.
Ordering new supplies as needed.
Customer Service:
Providing assistance and support to customers or clients, both in person and over the phone.
Handling customer inquiries and resolving complaints.
Communication:
Drafting and sending emails, letters, and other correspondence.
Assisting in the preparation of reports and presentations.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Education:
High School Diploma: Generally required.
Associate Degree or Certificate: Preferred in some cases, particularly in business administration or a related field.
Experience:
Prior clerical or administrative experience is often preferred but not always required.
On-the-job training is typically provided.
Skills:
Computer Proficiency: Competence with office software such as Microsoft Office (Word, Excel, PowerPoint) and familiarity with office equipment like printers and copiers.
Typing Skills: Fast and accurate typing skills.
Organizational Skills: Strong ability to organize tasks, manage time effectively, and maintain orderly files and records.
Communication Skills: Good verbal and written communication abilities.
Attention to Detail: Keen eye for detail to ensure accuracy in data entry and document management.
Interpersonal Skills: Ability to interact professionally with colleagues, clients, and visitors.
Problem-Solving Abilities: Aptitude for identifying issues and implementing solutions efficiently.
Personal Attributes:
Reliability and punctuality.
Discretion and ability to handle confidential information.
Flexibility and adaptability to handle varying tasks and priorities.
Apply by sending a complete resume or CV to: administration@kp.mofa.go.jp
