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Full-time
Associate Director Finance and Administration Job at FHI360
FHI360
Job Description
The Associate Director Finance and Administration Manager reports to the Director of Finance and Administration (DFA) and is responsible for the day today oversight of financial management, compliance, grants oversight, and operational functions, including procurement and administration. Under the guidance and supervision of the Director of Finance and Administration, the role ensures full compliance with donor requirements, FHI 360 policies, and Government of Uganda regulations related to budget planning, financial monitoring, and reporting. The position supports the strengthening of financial and administrative systems, coordinates internal and external audits, and contributes to timely, accurate financial and management reporting to support informed decision making.
Duties, Roles and Responsibilities
- Financial Strategy, Planning, and Budget Management
- Lead annual budgeting and reforecasting processes in collaboration with the Director of Finance and Administration.
- Consolidate partner and departmental budgets and provide variance analysis with actionable recommendations to ensure adherence to donor ceilings and burn-rate targets.
- Financial Accounting, Reporting, and Close
- Oversee general ledger integrity, month end and yearend close processes.
- Ensure timely preparation and submission of accurate internal and donor financial reports.
- Review and confirm completion of monthly reconciliations (bank, advances, receivables, and payables).
- Compliance and Internal Controls
- Implement and monitor internal controls in line with donor regulations, organizational policies, and local statutory requirements.
- Identify and address control gaps and document corrective actions, escalating significant issues to the Director of Finance and Administration.
- Grants and Sub‑award Financial Oversight
- Review subrecipient financial reports, conduct spot checks and site visits, and ensure timely liquidation of advances.
- Provide financial capacity building support to subrecipients.
- Cash Flow, Treasury, and Cost Efficiency
- Manage cash forecasting and liquidity planning.
- Review disbursements within approved delegation limits.
- Audit Readiness and External Engagement
- Coordinate project, statutory, and donor audits.
- Prepare audit schedules, support audit fieldwork, and lead management responses.
- Track implementation of audit recommendations and liaise with banks, insurers, auditors, and regulators.
- Respond to Audit questions or clarification in collaboration with DFA.
- People Leadership and Capacity Strengthening
- Supervise and mentor finance, grants, procurement, and administration staff.
- Strengthen staff and partner capacity in budgeting, compliance, and financial reporting.
- Promote a culture of accountability, professionalism, and continuous improvement.
- Risk Management and Oversight
- Maintain and periodically update the finance and operations risk register.
- Conduct risk and cost efficiency analyses and support fraud prevention and detection measures.
- Escalate material risks and mitigation plans to the Director of Finance and Administration.
- Systems, Data Quality, and Process Improvement
- Champion effective use of ERP/accounting and procurement systems (experience with GFAS, Costpoint, TESS or similar systems preferred).
- Ensure data integrity and proper documentation across Source to Pay, Procure to Pay, and Record to Report processes.
- Knowledge and proficiency in Microsoft products (i.e. Word, Excel, PowerPoint, etc.) and Power-Bi.
- Streamline workflows, standardize SOPs and templates, and track key performance indicators.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Apply here: https://fhi.wd1.myworkdayjobs.com/FHI_360_External_Career_Portal/job/Kampala-Uganda/Associate-Director-Finance-and-Administration_Requisition-2026200752-1
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