Assistant Administrative Officer job at Kenya Ports Authority (KPA) | Apply Now

Provide administrative support to the liaison office team

Perform reception duties for customers and other visitors meet and greet) and handling customer queries. Coordinate requisition, procurement, storage and esuance of all materials, spares, parts, tools and stationery in the liaison office.

Maintain primary electronic and manual records including cash balances, ledgers, vote books electronically and financial regi

Monitor and evaluate expenditure budgets to ensure the expenditure is within the approved budget and propares Bucket Actuals Variance report for decision making.

Prepass responses in respect of accounting and audit queries that may be raised.

Maintains the office imprest accounts, classination, recording and monitoring of expenditures as a basis for budgetary control in the Liaison office.

Intes timely replenishment of the imprest to ensure consistent availability of sufficient funds for timely implementation of a wide range of activities under the Liaison office

Receipts port charges submitted through the liaison office.

Reconciles revenue collections at the liaison office

Ensures payment of rent, PAYE, NSSF and other statutory deductions and ensures the medical and car Insurance covers are up to date and general office maintenance

Prepares bank reconciliation statements in US Dollars and local currency accounts monthly to ensure comectness of transactions posted

Schedules and records meeting proceedings through minutes.

Supervises the Liaison office cleaning and the computer equipment maintenance contracts

Initiates general office correspondences concoming staff making follow up on staff payroll matters and compiling evidence for performance reviews

Implements, monitors and reports on the developed duty rosters (Annual leave and weekly rosters) for the Liaison Office staff