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Office Support

• Receive, sort, and file incoming and outgoing correspondence.
• Draft simple letters, memos, and internal communications as directed.
• Photocopy, scan, print, and organize office documents.
• Support scheduling of meetings and remind staff of appointments.
• Ensure office cleanliness and organization in coordination with support staff.
• Monitor basic office utilities and report any issues promptly.
• Provide front-desk support by welcoming visitors professionally and directing them appropriately.

Records and Filing Support

• Maintain organized physical and electronic filing systems.
• Update contact lists and internal organizational databases.
• Ensure proper labeling and storage of official documents.
• Assist in archiving old records and maintaining proper documentation practices.

Logistics and Event Support

• Assist in preparing venues for meetings, workshops, training, and organizational events.
• Support registration of participants during meetings and workshops.
• Distribute materials and maintain attendance lists.
• Assist in coordinating basic travel arrangements when assigned.

Procurement and Inventory Support

• Assist in collecting quotations from vendors during procurement processes.
• Support tracking of office supplies and inform the Administrative Officer when stock levels are low.
• Help record deliveries and maintain simple inventory logs.

HR Administrative Support

• Assist in organizing staff files and updating personnel records.
• Support onboarding documentation for new staff, interns, or volunteers.
• Maintain strict confidentiality of personnel information and HR records.