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About the Organisation
UNOPS is the operational arm of the United Nations, dedicated to implementing projects that advance peacebuilding, humanitarian aid, and development worldwide. With expertise in infrastructure, procurement, project management, financial and human resource management, UNOPS supports partners in building better lives and achieving sustainable development. Its workforce is diverse and inclusive, fostering gender balance and work-life harmony through progressive policies.
Administrative Senior Assistant (Protocol and Logistics) job at UNOPS – United Nations Office for Project Services | Apply Now
Nairobi, Kenya
The United Nations Office for Project Services (UNOPS) is a vital operational arm of the United Nations, dedicated to helping partners implement humanitarian, development, and peacebuilding projects with a focus on infrastructure, procurement, and project management. Renowned for its efficiency, transparency, and results-oriented approach, UNOPS has built a global reputation for delivering high-quality, sustainable solutions in challenging environments. The organization fosters an inclusive, diverse, and purpose-driven work culture, offering flexible and international career opportunities that support innovation and continuous learning.
Since its establishment in 1973, UNOPS has evolved into a self-financing entity that reinvests its income to strengthen local capacity and promote lasting impact. Its agile business model emphasizes accountability, operational excellence, and tailored project solutions to meet the specific needs of governments, UN agencies, and other partners. With a presence in over 80 countries, UNOPS has a broad global footprint and implements thousands of projects annually, driven by its core values of integrity, accountability, professionalism, respect for diversity, and sustainability.
The organization is also committed to corporate social responsibility, integrating social inclusion, environmental stewardship, and ethical standards into every project. For more information, visit www.unops.org.
Are you looking for Management jobs in Kenya 2025 today? then you might be interested in Administrative Senior Assistant (Protocol and Logistics) job at UNOPS – United Nations Office for Project Services
Full Time
Job Title
Administrative Senior Assistant (Protocol and Logistics) job at UNOPS – United Nations Office for Project Services
UNOPS – United Nations Office for Project Services
Job Description
The Administrative Senior Assistant (Protocol and Logistics) will work under the direct supervision of the functional supervisor and overall guidance of the Administrative Associate. The incumbent will provide support to protocol and logistics operations by performing a wide range of administrative duties including coordination with program support teams, managing travel and visa processes, and ensuring compliance with relevant protocols. The role involves delivering client-oriented services and fostering quality and efficiency in administrative functions for the Kenya Country Office, Africa Regional Office, and other UNOPS entities hosted in Nairobi.
How to Apply
Duties, Roles and Responsibilities
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ONLINE APPLICATION ONLY!
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Coordinate and support the smooth implementation of protocol and logistics activities
Support the visa processing, work permits, and residence permits for personnel and dependents
Liaise with government ministries and diplomatic missions on protocol-related matters
Organize and manage official travel, ticketing, hotel bookings, and airport transfers
Support administrative tasks such as filing, document preparation, correspondence, and record-keeping
Act as a liaison between UNOPS and relevant stakeholders to ensure consistent service delivery
Assist in maintaining logistics databases and ensuring up-to-date travel records
Provide assistance during high-level events and missions, including arranging transportation and protocol services
Contribute to knowledge building by sharing best practices and lessons learned in protocol and logistics management
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualifications, Education and Competencies
Education:
Completion of secondary school is required
A diploma in administration, business, public relations, or related field is an asset
Experience:
At least five (5) years of experience in administrative support, preferably in logistics or protocol-related roles
Experience working in an international organization or embassy is an added advantage
Language:
Fluency in English is required
Knowledge of another UN official language is an asset
Competencies:
Strong interpersonal and communication skills
Attention to detail and a commitment to delivering high-quality work
Client and results-oriented approach
Ability to work under pressure and meet deadlines
Proficient in Microsoft Office tools and other relevant software
Integrity, professionalism, and ability to work in a multicultural environment
