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Full-time
Administrative Officer Job at Uganda Technology and Management University (UTAMU)
Uganda Technology and Management University (UTAMU)
Job Description
Uganda Technology and Management University (UTAMU) is seeking an experienced and qualified individual to take up the role of Administrative Officer. The successful candidate will play a pivotal role in coordinating the provision of Administrative and support services.
JOB PURPOSE: To Coordinate the provision of administrative and support services.
Duties, Roles and Responsibilities
- Coordinate and provide high-quality secretariat services to the University Council/Board, its Committees, and Management Committees.
- Prepare, compile, and manage agendas, minutes, resolutions, and official records of the University Council and Committees in accordance with University statutes and governance procedures.
- Ensure timely follow-up, tracking, and reporting on implementation of Council and Management resolutions.
- Maintain accurate, up-to-date, secure, and confidential University records in both electronic and hard copy formats, in compliance with data protection and record retention requirements.
- Maintain custody of MoUs, contracts, partnership agreements, accreditation documents, licenses, and regulatory approvals, ensuring accessibility and audit readiness.
- Support the University Secretary in initiating, reviewing, updating, and implementing University statutes, policies, procedures, and administrative guidelines.
- Interpret and guide implementation of Council-approved policies and administrative decisions across the University.
- Interprets, guides and coordinates implementation of Council administrative policies and related resolutions.
- Monitor implementation of human resource policies, including staff welfare, maintenance of staff records, benefits administration, and contract documentation, and advise the University Secretary accordingly.
- Drafts and circulates administrative pronouncements arising out of Council deliberations and resolutions.
- Undertakes any other official duties as assigned by the University Secretary.
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Interested candidates are requested to submit their application including their detailed CV, academic documents plus names and contacts of three referees to recruitment@utamu.ac.ug
Deadline: 23rd January 2026
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