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About the Organisation
Administrative Assistant job at Ministry Of Gender, Labour And Social Development | Apply Now
Kampala, Uganda
The Ministry of Gender, Labour, and Social Development (MGLSD) is a key government institution in Uganda committed to promoting social protection, gender equality, and sustainable livelihoods for all citizens, particularly vulnerable groups. Renowned for its leadership in formulating policies that advance labor rights, social justice, and community empowerment, the ministry plays a critical role in shaping national development.
It fosters a collaborative and inclusive work culture, valuing professionalism and service to the public while offering diverse job opportunities in policy development, social work, and labor administration with flexible government work arrangements. Established to oversee gender and labor-related matters, the ministry has evolved to integrate innovative approaches to address emerging social and economic challenges, leveraging data-driven policies and stakeholder partnerships.
With a nationwide reach, it works through regional offices and collaborations with local governments, international organizations, and civil society. Rooted in core values of integrity, inclusivity, and accountability, the MGLSD upholds social responsibility by implementing programs that support marginalized communities, enhance labor conditions, and promote economic empowerment. More details about its initiatives and services can be found at www.mglsd.go.ug.
Are you looking for administrator jobs in Uganda 2024 today? then you might be interested in Administrative Assistant job at Ministry Of Gender, Labour And Social Development
Full Time
Deadline:
1 Nov 2024
Job Title
Administrative Assistant job at Ministry Of Gender, Labour And Social Development
Ministry Of Gender, Labour And Social Development
Job Description
Ensure proper office management by performing all secretarial and office management duties.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Interested eligible applicants should submit applications including a cover letter, current Curriculum Vitae and copies of Certified Academic Certificates, Transcript and any other relevant documents to the MGLSD’s General Registry on 2nd Floor, Gender and Labour House, Plot 2, George Street not later than 1700hrs on November 1st 2024. Applications should include the Reference Number and Position applied for. Only shortlisted applicants will be contacted.
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How to Apply
Duties and Responsibilities
In conjunction with relevant officers, draw up and monitor appointments and programmes.
Answer telephones and give information to callers, take messages, or transfer calls to
appropriate individuals, Answer enquiries in form of telephone or email and providing general information. Assist in making outgoing calls when requested by other staff.
Receive, and direct stakeholders/visitors to appropriate Officer (s).
Ensure timely responses to inquiries and correspondences to and from the Office.
Receiving incoming mail and supervising the dispatch of outgoing mail. Confirm receipt of mails or documents.
Ensuring that relevant documents for meetings and speeches are produced on time and properly organized.
Drafting letters of routine nature.
Ensuring cleanliness and orderliness of the office.
Managing records in accordance with established security and records management procedures.
Photocopying, filling and maintaining attendance register.
Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
Operate office equipment such as fax machines, copiers, and phone systems. m. Requisitioning and Managing office stationery and equipment.
Supervising the secretarial and support personnel for the office.
Perform any other duties as may be assigned from time to time.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Qualification
Applicants should possess a Bachelor's Degree in Secretarial Studies, Mass Communication, Business Administration, Human Resource or related discipline from a recognized University.
Applicants should possess Computer skills using several packages like Microsoft Office
Experience and Competencies
A minimum of 4 years of experience in secretarial/administrative work.
Strong knowledge and experience with MS Office application.
Strong communication skills both verbal, written and spoken.
Strong interpersonal skills, well-organized and experience in office management an advantage.
Deliverables
AII project records filed.
Project correspondences handled.
Front desk services supervised.
Both External and Internal clients communications handled satisfactorily.
Report on Tasks accomplished indicating deadlines.
