Administrative Assistant job at Ministry Of Gender, Labour And Social Development | Apply Now

Managing Correspondence: Handling incoming and outgoing emails, letters, and phone calls. This may involve responding to inquiries, forwarding messages to appropriate parties, and drafting communications.

Scheduling and Coordination: Managing calendars, scheduling appointments, and coordinating meetings, conferences, and travel arrangements for executives or other team members.

Data Entry and Organization: Inputting, updating, and maintaining databases, spreadsheets, and other records. Organizing files, documents, and other materials to ensure easy access and retrieval.

Office Management: Performing general office tasks such as ordering supplies, maintaining office equipment, and overseeing the cleanliness and organization of the workspace.

Administrative Support: Providing administrative support to executives, managers, or other team members as needed. This may include preparing reports, presentations, and meeting agendas, as well as assisting with special projects.

Customer Service: Serving as a point of contact for internal and external stakeholders, greeting visitors, and addressing inquiries or requests in a professional and courteous manner.

Handling Confidential Information: Maintaining confidentiality and discretion when handling sensitive information, such as personnel records, financial data, or strategic plans.

Problem-Solving: Identifying and resolving administrative issues or challenges in a timely and efficient manner. This may involve troubleshooting technical problems, resolving scheduling conflicts, or finding alternative solutions to meet deadlines.