Administrative Assistant job at Independent Regulatory Board (IRB) | Apply Now

Duties/Responsibilities

• In charge of the front office, which entails answering and directing phone calls, emails, and in-person inquiries.

• Receive, sort, and forward incoming mail to the Executive Assistant for subsequent reassignment by the Director General.

• Coordinate dispatch of internal correspondences to third parties.

• Carry out administrative duties such as filing, typing, photocopying, binding, scanning, and printing documents, among others.

• Maintain contact lists.

• Manage inventory of stock supplies, ensuring timely orders and issuance of office supplies.

• Maintain a record of office inventory.

• Organize and schedule appointments and meetings for senior staff.

• Arrange travel arrangements for senior staff.

• Oversee the work of junior staff such as cleaning activities.

• Coordinate repairs to office equipment and office maintenance work.

• Opening and closing windows and doors at the end of every working day.

• Keep track of vehicle servicing and take daily mileage recordings.

• Maintain an accurate record of all motor vehicle logbooks and ensure timely renewal of licenses and insurance.

• Switch off electrical appliances in open spaces every day.

• Implement relevant internal standard operating procedures and guidelines as prescribed by IRB.

• Perform any other duties as may be reasonably assigned by the Supervisor, Senior Staff, or Management.