Administrative Assistant job at CEDO-Uganda | Apply Now

Oversee logistics at Head Office, including vehicle usage, taxi requisitions, publicity materials, training materials, travel advances for staff, trainers,  volunteers and other supplies, and ensuring office equipment, facilities and  assets are maintained in accordance with CEDO’s policies and procedures;

Manage office transport system, track vehicle and motorbike expenses and highlight concerns.

Assist the Head Office staff with simple budgetary and accounting matters, including collecting timesheets, checking petty cash advances, requisitions and  accountabilities and, reconciliations before submission to the Accountant

Maintaining inventories register; and conduct unannounced inventories inspection to ensure all assets are available and maintained per schedule.

Ensuring assets are insured;

Generating reports on operations, maintenance and utilization of equipment, assets and facilities.

Liaise with finance to ensure funds are available before processing LPOs and with relevant departments to ensure Request for Purchases (RFPs) are  completed for timely procurement and delivery of project supplies.

Liaise with Human Resource on hiring and orientation of project staff.

Manage timesheet tracker per project and maintain leave schedules.

Organize and store paperwork, documents and computer-based information; archiving office files in line with the archive policy.

Coordinate Head Office meetings and take minutes.

Facilitate processing of travel requisitions by staff, partners and office guests.

Coordinate clearance of project(s) visitors and liaise with relevant departments for clearance, work permits, hotel reservations, ground transportation and  office space.

Keep Office keys of the Head office, Opening from Monday to Friday (7.30am till 5.00pm) of each working day and, ensure the office is kept clean, organized and tidy.

Carry out any other lawful duties as may be assigned by your supervisor from time to time.