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Driving: 50%

• Ensure that staff and visitors are driven in a safe and timely manner.
• Ensure that appointments for pick-ups/ drop-offs are timely.
• Ensure that all journeys are recorded on the log sheets and signed for by the passenger.
• Prepare monthly vehicle reports as per the motor vehicle management policy for review and sign off by the line manager.
• Co-ordinate with the Administrative assistant (reception) in preparation of daily work schedules.
• Take utmost good care of TMA vehicles and report any incidences to the line manager as soon as they occur.
• Ensure that the vehicles are secured in the office premises at the end of each day.
• Ensure safe parking of TMA vehicles during travel out of the duty station.
• Ensure that service on all vehicles is carried out when it is due.
• Follow up with the designated garages on repair and maintenance works and confirm actual works done before collecting the vehicle.
• Ensure the vehicle is always clean and tidy.
• Follow up with the line manager to ensure timely renewal of vehicle insurance.
• Prepare monthly motor vehicle fuel top up requests as per the motor vehicle management policy.

Office administration: 50%

• Manage office assets with requisitioning and tagging.
• Stationery management i.e. requisitioning, issuance and stock taking.
• Conduct safety checks to ensure that the office is hazard free and document any required actions.
• Undertake maintenance and repair works for office assets, fixtures and fittings.
• Supervise contractors in the office.
• Manage maintenance and service schedules for office equipment like printers, Acs, fire equipment, etc.
• Renew business permits, certifications and membership licences.
• Document management, filing and archiving.
• Follow up and track implementation of health, safety and security audit recommendations across TMA.
• Provide support in ensuring compliance with travel policies and procedures.
• Cover for the receptionist whenever required.
• Any other duties assigned by the line manager.

Corporate level responsibilities

• Promote and adhere to TMA’s core values and ensure compliance with organisational policies and procedures.
• Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMA’s reputation.
• Adhere to the safeguarding policies and procedures and immediately report any safeguarding concerns.
• Any other related responsibilities that may be assigned by the line manager from time to time.
• Apply the highest standards of controls and risk management practices and behaviours and embed a positive risk and control culture.
• Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all
• types of risk (including fraud risk) applicable to my role.
• Understand and comply with the relevant end-to-end processes including applicable risks and controls.
• Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing root-causes and taking ownership of identified mitigating actions.
• Complete all relevant mandatory trainings within the stipulated timelines.