Administrative & Accounts Assistant job at Donswift | Apply Now

Administration & Reception

• Manage the front office and act as the first point of contact for clients, suppliers, and visitors as well as ensuring office cleanliness, and general organization.

• Handle incoming calls, emails, and correspondence professionally as well as Prepare and distribute internal communications or memos.

• Maintain office filing systems (digital and physical) including staff records, attendance, and leave schedules (if applicable).

• Support procurement of office items and manage petty cash and coordinate logistics such as deliveries, meetings, and appointments

• Manage service providers relations (cleaners, maintenance, delivery riders, etc.).

• Support recruitment logistics when new staff are needed.

Accounting & Bookkeeping

• Record daily financial transactions and maintain accurate books of accounts.

• Prepare simple financial statements (income and expenditure summaries, cash flow updates).

• Handle invoicing, receipts, and supplier payments.

• Track and reconcile bank and mobile money transactions.

• Manage payroll for any staff and ensure timely salary and statutory payments.

• File monthly tax returns (PAYE, NSSF, VAT, and income tax) with URA.

• Work with external accountant/auditor when required.

Personal Assistant Duties

• Manage the Director’s schedule, appointments, and travel plans.

• Assist in correspondence, document drafting, and filing of personal or business-related materials.

• Run occasional errands on behalf of the Director.

• Keep track of deadlines, renewals (licenses, subscriptions), and key dates.

• Provide weekly and monthly summaries on:

• Cash flow and petty cash balances.

• Expenses and outstanding payments.

• Key administrative updates and tasks accomplished