​

He/she relieves the Head of Program Area of day-to-day administrative detail; coordinates the flow of information to the Head of Program Area as required for policy and operational decisions.

• Serve as the primary liaison between the Program Area and the National Office functional leads (HR, Procurement, and Logistics & Asset).
• Ensure effective communication, proper documentation, and timely follow-up of staff and operational requests submitted to the respective functional units.
• Provide guidance to staff on applicable policies and procedures while ensuring compliance with established systems and controls.
• Prepare and submit periodic coordination and status reports to Program Area Management and the respective National Office functions.

• Act as the focal person for HR administrative matters at the Program Area level, facilitating staff requests and ensuring proper documentation in line with HR policies.
• Maintain accurate and confidential employee records (physical and electronic) at Program Area level.
• Support contract administration processes, onboarding, staff documentation, and welfare coordination in collaboration with the National HR function.
• Follow up on employee-related matters to ensure timely feedback and resolution.

• Consolidate and submit procurement requests in line with approved plans and budgets.
• Ensure completeness and compliance of procurement documentation with supply management policies.
• Support quotation collection where delegated and maintain organized procurement records.
• Monitor the status of procurement processes and coordinate receipt and proper handover of goods and services at the Program Area level.
• Prepare periodic reports on procurement activities and pending requests.

• Coordinate logistics requirements for staff travel, meetings, workshops, and program activities in line with established procedures.
• Monitor compliance with logistics policies and report any irregularities to the responsible function.
• Coordinate Program Area-level fleet and vehicle maintenance, including routine servicing, insurance, registration, and monitoring fuel consumption.
• Maintain accurate records of vehicles and other assets, ensuring proper tagging, accountability, and reporting.
• Support periodic asset verification and disposal processes in accordance with organizational policies.
• Ensure proper filing and archiving