Administration, Logistics, and Finance Officer job at PMI Evolve Uganda | Apply Now

Administration

• Manage day-to-day office operations including supplies, utilities, and equipment.

• Maintain updated records such as staff files, contracts, and leave registers.

• Provide logistical support for meetings, travel, and administrative tasks.

• Ensure compliance with internal policies and Ugandan regulations.

• Welcome and direct visitors appropriately.

Logistics & Procurement

• Oversee procurement processes in line with internal and donor guidelines.

• Maintain inventory and asset registers; ensure proper tagging and tracking.

• Coordinate deliveries, transportation, and shipment logistics.

• Engage with vendors, suppliers, and service providers.

• Support vehicle movement planning and coordination.

Finance

• Handle daily bookkeeping and financial transactions with accuracy and timeliness.

• Prepare and file payment forms, receipts, and financial documentation.

• Manage and reconcile petty cash, ensuring proper use and timely replenishment.

• Review payment requests and mobile money transactions for completeness.

• Assist in financial reporting and preparation for audits.

• Ensure proper internal financial controls and flag discrepancies to the Senior Management Team.

• Support staff in adhering to financial procedures and policies.

• Assist in preparing budgets and financial forecasts.

• Provide documentation and support during audits.

• Maintain confidentiality of all financial records.