​

1. Policy and Procedure Development

• Participate in the formulation and periodic review of financial policies, procedures, and strategies to minimize financial risks.
• Conduct regular reviews and updates of finance-related Standard Operating Procedures (SOPs), forms, and documentation to ensure compliance and efficiency.

2. Finance Management (Receipts and Payments)

• Ensure timely and compliant processing of statutory and supplier payments in line with government regulations and organizational financial policies, while maintaining accurate records and supporting documentation.
• Manage ministry payments, ensuring adherence to procedures and proper recording of financial transactions including payables, receivables, prepayments, and accruals.
• Oversee ministry funds collection processes, including cash advances, ensuring accountability and compliance with established procedures.
• Ensure accurate invoicing, timely collection, and proper reporting of ministry receivables in accordance with approved guidelines.
• Monitor and reconcile ministry revenues (including digital transfers and weekend services) against bank deposits, promptly resolving any variances.

3. Ledger Management and Stakeholder Relations

• Ensure accurate posting of financial entries and perform timely monthly reconciliations of payables and receivables to the General Ledger.
• Conduct monthly reconciliation of supplier statements with the Payables Ledger and Accruals balances.
• Maintain effective communication with key stakeholders and ensure timely resolution of financial queries and concerns.

4. Human Resource Management and Development

• Support the recruitment process of finance team members.
• Ensure effective onboarding and orientation of new staff, clearly communicating roles, responsibilities, and performance expectations.
• Monitor staff performance by ensuring clear work plans, conducting periodic appraisals, and initiating performance improvement and development interventions.
• Develop and manage annual leave schedules for departmental staff to ensure continuity of operations.

5. Financial Reporting

• Prepare and submit periodic financial reports in line with organizational reporting standards for management and finance committee review.
• Review monthly financial listings including payables, receivables, and creditor records.
• Oversee budget variance reporting and ensure effective monitoring of financial performance across ministries.