Temporary Finance Officer job at Palladium | Apply Now

The preferred Consultant will deliver the following responsibilities:

Project Management

Financial Accounting and Management

• Participate in the day-to-day financial transactions of CSJ including payments and other transactions.

• Process payment requisitions and the corresponding payment vouchers and follow up on the approval process to ensure that payments are disbursed on time.

• Maintain an up-to-date record of the financial transactions in the Field Voucher templates ensuring that correct account codes are assigned.

• Ensure that all transactions are safely filed on CSJ’s SharePoint in an easy to access order.

• Conduct weekly bank and petty cash reconciliations.

• Review staff and grantees accountabilities ensuring that they are compliant with the Palladium policies and procedures.

• Review vendor reconciliation statements prepared by the Operations Officers and ensure that the debtors and creditors accounts are up to date.

• Review and reconcile payment trackers for grantees.

• Prepare staff and partners advance statements monthly and follow up to ensure that staff and partners with cash advances submit accurate and timely accountability.

• File and process Withholding Tax (WHT) Returns monthly.

• Ensure the Palladium and donor policies are complied with by all staff and partners.

Financial Planning and budgeting

• Consolidate budgets and forecasts from the Project Team monthly.

• Monitor and track budgets/forecasts and prepare variance reports monthly.

• Ensure petty cash expenditures are adequately authorised, approved and supported.

• Ensure project issues and risks are logged, monitored, reported on, managed and mitigated, and escalate risks and issues to corporate/project leadership, as required.

• In collaboration with Internal Audit Systems Review, conduct periodic compliance checks on processes and Internal controls.

Financial Reporting and Audit Management

• Carry out end of month adjustments to ensure that all transactions are posted and ledgers reconciled

• Support the Finance Manager in preparing annual institutional final accounts

Client Relationship Management

• Support the monitoring and maintenance of compliance.

• Liaise with and respond to request from clients.

• Support project advocacy with internal and external stakeholders.

• Train staff and partners on good financial management practices.

• Keep safe custody of any physical, or financial assets assigned to you and always maintain confidentiality.

Procurement & Sub-Contractor Management

• Review and ensure quality of field procurement, ensuring compliance with company internal controls, anti-corruption and due diligence processes.

• Coordinate the processing of service provider invoices.

• Review the monthly fuel reports prepared by the Operations officers and ensure fuel is expensed

• Ensure asset management procedure are undertaken and conduct spot checks.

Other tasks

• Assist in the provision of data to enable research and analysis within CSJ.

• Perform any other tasks as directed by the Finance Manager.

Deliverables

The Temporary Finance Officer will deliver the following in execution of the Scope of Work:

• Weekly field vouchers- both bank and petty cash reconciliations.

• Transactions with full supporting documents filed and uploaded on SharePoint.

• Timely processing of payments.

• Timely review of both staff and partners’ accountabilities.

• Timely filing of WHT Returns.

• Staff advance statements prepared and shared.

• Vendor reconciliation statements attached to each payment voucher.

• Monthly Budget and forecast variance report.