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• To implement effectively Internal Inventory control procedures (Stock transactions in the system) and maintain proper filing of stock documents in the office.
• To ensure that the Accounts Receivable procedures are followed /adhered to, to enhance the level of efficiency and effectiveness in the entire process.

Inventory/Stock

• Ensure timely and proper booking for receipts (empty packages for filling and imported finished products).
• Accurate processing of the above ensures correct use of accounts and costs throughout.
• Adhere to proper approvals before processing transactions in the system.
• Ensure timely and correct booking of transfers, adjustments and fillings throughout. Calculation of new standard costs of raw materials.
• Ensure proper control of stocks records and serialized system documents.
• Prepare log for manual documents and submit for review.
• Ensure timely filing of stock documents according to serial numbers and accounting of the same.
• Ensure timely closing of month-end stocks as per Finance schedule.
• Ensure correct status on clearing accounts throughout.
• Monitoring of items in in-transit to ensure timely receipts and bookings. Maintaining a lot of all unusual occurrences in System(s)
• Ensure that all transactions are done in line with existing procedure. Request for amendments where necessary in liaison with supervisor.
• In liaison with System Supervisor, participate in the implementation of:
• Product Control Management System (PCM)
• Quality Management System (ISO / PQMS)
• Internal Controls Management System (CIMS)
• Comply with occupational health and safety management systems and Environmental management systems KS OHSAS 18001:2007 and ISO 14001.
• Ensure all IC related GL accounts are reconciled or analysed monthly, and all open items cleared on a timely basis as per the account’s allocation schedule. Open items are cleared in the following month.
• Complete any other assignments allocated by the supervisor and management
• Accounts receivable
• Prepare log for manual documents and submit for review.
• Ensure correct status on clearing accounts throughout.

Maintaining a lot of unusual occurrences in System(s)

• Ensure that all transactions are done in line with existing procedure. Request for amendment where necessary in liaison with supervisor.
• Ensure all AR related GL accounts are reconciled or analysed monthly, and all open items cleared on a timely basis as per the account’s allocation schedule. Open items are cleared in the following month.
• Supports sales team time in timely submission of overdue reports and follow up with collections on a regular basis
• Review and support implement internal controls and report any weaknesses identified to supervisor and ensure follow-up
• Carry out Accounts receivable Revaluation program at month end. The program revalues all customer and vendor transactions for the respective period so that a final report or print out in the functional currency is generated.
• Timely submission of corporate reports at the end of every month to support management.
• Daily reconciliation of customer payments against invoices and timely communication of the differences therein
• Complete any other assignments allocated by the supervisor and management

Financial Management

• Manage the allocation of budget across the Department to ensure complete adherence and highlight any deviation from the plan in a timely manner and take corrective action as necessary and in line with the approved governance process
• Consolidate all reporting department’s budget input to formulate department budget and submit to leadership for approval and further consolidation