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Sr. Operations Officer job at Pact | Apply Now
Kampala, Uganda
Full-time
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Sr. Operations Officer job at Pact
Pact is a renowned international nonprofit organization dedicated to building resilient communities and creating sustainable solutions that improve the lives of those in need, with a mission to help people own their future by strengthening local capacity, fostering inclusive governance, and expanding economic opportunity. Since its founding in 1971, Pact has grown into a globally respected development partner operating in over 40 countries, recognized for its impact in health, livelihoods, governance, and natural resource management.
The organization is known for its values-driven culture, promoting inclusivity, innovation, and empowerment, while offering its employees meaningful work, opportunities for professional growth, and flexible arrangements to support work-life balance. Pact’s people-centered approach and adaptive, evidence-based programming have led to award-winning innovations in health systems strengthening, transparency, and women’s empowerment.
With a diverse global team and strong partnerships with governments, civil society, and the private sector, Pact operates through a model that emphasizes sustainability, local leadership, and long-term impact. Rooted in values of respect, integrity, and inclusion, the organization is deeply committed to corporate social responsibility through environmental stewardship, community engagement, and promoting equity. More about Pact’s work and opportunities can be found at www.pactworld.org
Sr. Operations Officer job at Pact
Pact
The Operations Department plays a pivotal role in ensuring the seamless functioning of our program through adept procurement, logistics, asset management, IT, HR, and office management.
As an integral part of this team, the Senior Operations Officer will be responsible for office management functions and various administrative tasks at our Uganda office. Reporting to the Senior Operations Manager in Nairobi, and with regular engagement with the Technical Program Director, also based in Kampala, the Senior Operations Officer will contribute to the effective day-to-day operations of the program, demonstrating competence and diligence in executing diverse operational and logistical activities with precision and efficiency.
The ideal candidate is results-oriented, client-focused, and committed to delivering administrative services of the highest quality in a proactive and timely manner.
Logistics:
Organize and coordinate local travel for Pact colleagues, as needed, for monitoring visits.
Organize and coordinate logistical arrangements for events in Uganda, ensuring seamless execution.
Arrange travel logistics, including bookings, accommodations, visas, and ticketing for Pact staff, consultants, and guests.
Supervise and ensure timely airport transfers for both local and international flights.
Brief international visitors on arrival, providing a welcome pack and orientation for a well-managed stay.
Procurement:
Prequalify and maintain a vendor list for various categories, including hotels, IT services, travel services and office supplies. Maintain a reliable and diverse pool of suppliers.
Maintain a consultants database to facilitate efficient sourcing of expertise when needed.
Perform procurement activities in strict accordance with Pact's policies and standards.
Manage the payment process for vendors, ensuring timely and accurate disbursement of funds.
Admin Tasks:
Assist on HR processes as requested,
Oversee all field logistics, finance, procurement, property, and office management functions, ensuring strict compliance with Pact policies and standards.
Perform any other duties as required to contribute to the efficient functioning of the Operations Department.
Office Management:
Manage and oversee the use of office supplies and office equipment.
Coordinate general office management tasks such as maintenance, repairs, and supplies replenishments.
Update and maintain office inventory databases to ensure accuracy.
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SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Master's degree with six (6) years work experience or bachelor's degree with at least eight (8+) years work experience
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
