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Senior Secretary job at Spear Motors Limited | Apply Now

Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Senior Secretary job at Spear Motors Limited

Kampala, Uganda

Full-time

Deadline: 

May 31, 2024 at 2:00:00 PM

About the Organisation

Spear Motors, a leading automotive dealership in Uganda, is renowned for its comprehensive range of services and products. Established in 1973, it has built a strong reputation for quality and reliability, representing major brands such as Mercedes-Benz, Jeep, Chrysler, and Dodge. Spear Motors offers a wide selection of new and pre-owned vehicles, ensuring that customers have access to top-tier automotive options. The company prides itself on its state-of-the-art service center, staffed by highly trained technicians who provide exceptional maintenance and repair services. Spear Motors also supplies genuine spare parts and accessories, ensuring the longevity and performance of their vehicles. Additionally, the company is committed to customer satisfaction, providing personalized services to meet the diverse needs of its clientele. Through its corporate social responsibility initiatives, Spear Motors contributes to community development and environmental sustainability, reflecting its commitment to making a positive impact beyond the automotive industry.

Job Title

Senior Secretary job at Spear Motors Limited

Job Description

Ensure the chairman’s Office is clean, tidy and professionally arranged at all times and that office equipment and supplies are available as required.

Duties and Responsibilities

  • Ensure the chairman’s Office is clean, tidy and professionally arranged at all times and that office equipment and supplies are available as required.


  • Maintain and update the chairman’s official diary, appointment schedules and calendar as required and gives timely reminders.

  • Prepare the chairman’s itinerary and travel requirements.

  • Arrange travel and accommodation for official visitors as required.

  • Receive, attend to and schedule chairman’s visitors for appointments.

  • Handle the chairman’s official communications, including telephone calls, manual mails and email messages.

  • Prepare and process the chairman’s documents- reports, invoices and letters.

  • Prepare responses to routine correspondences and reports for approval of the chairman.

  • Arrange correspondences, mail and reports in priority action order for the chairman.

  • Update and follow the chairman’s delegated tasks and ensure deadlines are met.

  • File the chairman’s official documents and correspondences in an orderly manner and ensure safe custody of confidential files as required.

  • Handle administrative details and coordinate workflow of the Chairman’s commitments and activities.

  • Perform any other duties assigned by the Chairman.

Qualifications and Competencies

  • Diploma/Degree in Secretarial Studies.

  • At least 2 years relevant experience in a similar position in a busy medium sized Company.

  • Excellent communication skills.

  • Excellent interpersonal skills

  • Good knowledge of office administration and secretarial work.

  • Practical knowledge of sores management.

  • Proficiency in computer applications, including business applications.

  • Numerical skills.

  • Analytical skills.

  • Excellent negotiation skills.

  • Customer care and public relations skills.

Enroll for CPA Uganda Course

How to Apply

If you believe you meet the requirements as noted, submit an up-to-date CV, application letter with academic documents to our email: recruitment@spearmotors.co.ug.
Or hand deliver at our office reception at Spear Motors Ltd in Nakawa addressed to: Human Resource Manager
Please note: Only shortlisted candidates will be contacted

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