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Job Summary
Job Title:
Senior Secretary
Employer:
Spear Motors Limited
Location:
Kampala, Uganda
Country:
Contract Type:
Full-time
Job Category:
Administrative jobs
Number of Positions:
1
Deadline:
Friday, 31 May 2024
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Senior Secretary job at Spear Motors Limited | Apply Now
Kampala, Uganda
Spear Motors, a leading automotive dealership in Uganda, is renowned for its comprehensive range of services and products. Established in 1973, it has built a strong reputation for quality and reliability, representing major brands such as Mercedes-Benz, Jeep, Chrysler, and Dodge. Spear Motors offers a wide selection of new and pre-owned vehicles, ensuring that customers have access to top-tier automotive options.
The company prides itself on its state-of-the-art service center, staffed by highly trained technicians who provide exceptional maintenance and repair services. Spear Motors also supplies genuine spare parts and accessories, ensuring the longevity and performance of their vehicles. Additionally, the company is committed to customer satisfaction, providing personalized services to meet the diverse needs of its clientele. Through its corporate social responsibility initiatives, Spear Motors contributes to community development and environmental sustainability, reflecting its commitment to making a positive impact beyond the automotive industry.
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Senior Secretary job at Spear Motors Limited
Full-time
Deadline:
31 May 2024
Senior Secretary job at Spear Motors Limited
Spear Motors Limited
Job Description
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
Ensure the chairman’s Office is clean, tidy and professionally arranged at all times and that office equipment and supplies are available as required.
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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Ensure the chairman’s Office is clean, tidy and professionally arranged at all times and that office equipment and supplies are available as required.
Maintain and update the chairman’s official diary, appointment schedules and calendar as required and gives timely reminders.
Prepare the chairman’s itinerary and travel requirements.
Arrange travel and accommodation for official visitors as required.
Receive, attend to and schedule chairman’s visitors for appointments.
Handle the chairman’s official communications, including telephone calls, manual mails and email messages.
Prepare and process the chairman’s documents- reports, invoices and letters.
Prepare responses to routine correspondences and reports for approval of the chairman.
Arrange correspondences, mail and reports in priority action order for the chairman.
Update and follow the chairman’s delegated tasks and ensure deadlines are met.
File the chairman’s official documents and correspondences in an orderly manner and ensure safe custody of confidential files as required.
Handle administrative details and coordinate workflow of the Chairman’s commitments and activities.
Perform any other duties assigned by the Chairman.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Diploma/Degree in Secretarial Studies.
At least 2 years relevant experience in a similar position in a busy medium sized Company.
Excellent communication skills.
Excellent interpersonal skills
Good knowledge of office administration and secretarial work.
Practical knowledge of sores management.
Proficiency in computer applications, including business applications.
Numerical skills.
Analytical skills.
Excellent negotiation skills.
Customer care and public relations skills.
If you believe you meet the requirements as noted, submit an up-to-date CV, application letter with academic documents to our email: recruitment@spearmotors.co.ug.
Or hand deliver at our office reception at Spear Motors Ltd in Nakawa addressed to: Human Resource Manager
Please note: Only shortlisted candidates will be contacted
