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About the Organisation
Senior Bilingual Secretary job at United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI) | Apply Now
Kampala, Uganda
The United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI) is a specialized UN agency headquartered in Kampala, Uganda, dedicated to promoting peace, justice, and effective crime prevention across the African continent. Established in 1989, UNAFRI plays a critical role in strengthening criminal justice systems, supporting penal reforms, and advancing research, training, and policy development in line with international human rights standards.
Widely respected for its regional expertise and thought leadership, the Institute collaborates with governments, academic institutions, and civil society to address crime trends and promote rehabilitation and reintegration of offenders. UNAFRI nurtures a values-driven, collaborative work culture that offers its team meaningful engagement in justice reform, capacity-building, and regional impact initiatives, with flexible and consultative work arrangements tailored to the needs of professionals across Africa.
Through its innovative research-based model, UNAFRI develops practical solutions and publishes knowledge resources that influence criminal justice policies at both national and continental levels. As a regional hub with a far-reaching mandate, UNAFRI upholds core values of integrity, justice, inclusivity, professionalism, and respect for human dignity. Its commitment to social responsibility is reflected in its efforts to prevent youth crime, support gender-sensitive justice systems, and strengthen community-based correctional models. More information is available at www.unafri.org.
Are you looking for Consultant jobs in Uganda 2025 today? then you might be interested in Senior Bilingual Secretary job at United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI)
Full Time
Deadline:
6 Jan 2025
Job Title
Senior Bilingual Secretary job at United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI)
United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI)
Job Description
Post: Senior Bilingual Secretary
Category: Senior General Service staff, Full-time position
Salary Scale: GS10/I - UNAFRI Salary Scale.
Contract Duration: Initially, One (1) year with the possibility of extension upon satisfactory performance and availability of funds.
Age: Candidates below the Age of 50 years should apply.
Nationality: This job is open to candidates who are Ugandan Nationals.
Organizational Setting and Reporting: The post is at the United Nations African Institute for the Prevention of Crime and the Treatment of Offenders (UNAFRI) in Kampala, Uganda.
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
Closing Date: 6th January 2025 at 5:00pm
Method of Application:
Candidates should submit along with their application a copy of the Curriculum Vitae indicating the following
(i) Names in Full;
(ii) Place and Date of Birth;
(iii) Marital Status;
(iv) Home Address;
(v) Present contact address;
(vi) Nationality;
(vii) Number of Children (if any);
(iii) Secondary and postsecondary education, including dates and names of institutions attended;
(ix) Academic and professional qualifications with dates;
(x) Working experience with dates;
(xi) Detailed list of publications and journals in which they have been published;
(xii)Extra-curricular activities;
(xiii) Names and addressed of three (3) referees; and
(xiv) Proposed date of availability for duties if appointed. All applications with supporting documents should be forwarded to the Director General through the address indicated below:
The Director-General
United Nations African Institute for the Prevention of Crime and
The Treatment of Offenders (UNAFRI)P. O. Box 10590 Kampala, Uganda
Email: unafri@unafri.or.ug
NB: No physical submissions will be accepted at UNAFRI Office.
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How to Apply
Responsibilities:
The Senior Bilingual Secretary, under the direction and the authority of the Director-General, shall:
Be fluent in written and spoken French and English languages.
Translate documents either from French to English or vice versa.
Monitor, coordinate and scrutinize translation of Institute’s documents.
Take dictation, transcribe and presents accurate and error free work reports.
Manage records databases through scanning and filing systems.
Requisition for and manages office stationery and equipment for the Director General’s Office.
Serve as a Personal Assistant to the Director General.
Draft official letters, compiles and prepare reports, presentations, correspondences, documents, manuscripts and meeting minutes.
Draw up, monitor the appointments and work programs for Directors and remind them of important tasks and deadlines.
Coordinate and organize bookings for meetings, events, workshops and conferences by drawing the agenda and taking minutes.
Plan and organize travels for the Director General domestically, internationally and booking for visas and accommodations.
Dispatch documents to be sent by courier company.
Receive office’s incoming mails, telephone calls and supervises outgoing mails by responding, passing on messages or highlighting them for the Director General’s attention.
Ensure security of office records and documents.
Manage office protocol and media issues.
Act as the point of contact between the Director General and internal/external clients.
Guide and supervise secretarial best office practices.
Ensure cleanliness and orderliness of the Director General’s office.
Perform any other duties as assigned by the Director General.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
The applicant must hold, from a recognized university, a bachelor’s degree in secretarial studies or bachelor’s degree in information and office management. A diploma in public administration or management will be an added advantage
Bilingual Secretarial Certificate.
Proficiency in both English and French.
At least Seven (7) years’ experience in a reputable organization.
Excellent interpersonal and communication skills.
Proficiency in the use of computers, internet and MS Office program.
Knowledge of office management systems and procedures.
Outstanding organizational skills and typing skills.
