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Job Summary
Job Title:
Senior Assistant Town Clerk
Employer:
Kyenjojo District Service Commission
Location:
Country:
Contract Type:
Full-time
Job Category:
Government jobs
Number of Positions:
1
Deadline:
Friday, 5 July 2024
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Senior Assistant Town Clerk job at Kyenjojo District Service Commission | Apply Now
Kyenjojo, Uganda
Kyenjojo District Service Commission is a statutory body mandated to oversee recruitment, promotion, and disciplinary matters for public servants within Kyenjojo District, Uganda, with a mission to ensure merit-based, transparent, and efficient human resource management that supports quality service delivery at the local government level. Renowned for its adherence to ethical standards and equitable hiring practices, the Commission is respected for upholding professionalism and fairness in public service. It fosters a culture of integrity, inclusivity, and public accountability, offering employees a dynamic environment focused on career development, respect, and service to the community.
Job opportunities span across various departments such as education, health, administration, and technical services, with both permanent and contract-based work arrangements. Since its establishment under the Local Government Act, the Commission has evolved into a key institution driving human resource excellence in the district, leveraging innovation through digitized recruitment processes and streamlined administrative systems. With its influence reaching across all sub-counties of Kyenjojo, the Commission plays a critical role in strengthening local governance. Guided by core values including transparency, equity, diligence, and service above self, it also contributes to Corporate Social Responsibility by supporting initiatives in education, community health, and civic awareness. For more information, visit the official district website: https://kyenjojo.go.ug.
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Senior Assistant Town Clerk job at Kyenjojo District Service Commission
Full-time
Deadline:
5 Jul 2024
Senior Assistant Town Clerk job at Kyenjojo District Service Commission
Kyenjojo District Service Commission
Job Description
Duties, Roles and Responsibilities
Qualifications, Education and Competencies
By fulfilling these duties and meeting the requirements, a Senior Assistant Town Clerk ensures the efficient and effective administration of town operations, supporting the Town Clerk and contributing to the overall governance and service delivery of the municipality.
See all details of the qualifications, competencies and education for this role under the "How to Apply" section below.
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Administrative Support:
Assist the Town Clerk in daily administrative duties and office management.
Handle correspondence, including drafting, sending, and responding to letters, emails, and other communications.
Maintain and organize municipal records and documents.
Meeting Coordination:
Prepare agendas, minutes, and other documentation for town council and committee meetings.
Ensure that meetings are scheduled, publicized, and conducted in accordance with legal and procedural requirements.
Record and disseminate minutes of meetings and follow up on action items.
Public Service:
Serve as a point of contact for the public, providing information and assistance regarding town services, procedures, and regulations.
Handle public inquiries and complaints, ensuring they are addressed promptly and effectively.
Elections and Voting:
Assist in the organization and administration of municipal elections.
Maintain voter registration records and ensure compliance with electoral regulations.
Support the training of election staff and volunteers.
Financial Management:
Assist in preparing budgets, financial reports, and other fiscal documents.
Process payments, invoices, and other financial transactions.
Maintain accurate financial records and ensure compliance with financial policies and procedures.
Record Keeping:
Oversee the maintenance and storage of official town records, including ordinances, resolutions, contracts, and other legal documents.
Ensure records are accessible and comply with public records laws and retention schedules.
Regulatory Compliance:
Ensure the town's compliance with local, state, and federal regulations and laws.
Assist in the development and implementation of town policies and procedures.
Project Management:
Coordinate special projects and initiatives as assigned by the Town Clerk or other senior officials.
Monitor project progress and report on outcomes.
Supervision:
Supervise and provide guidance to junior staff members and administrative assistants.
Ensure that office procedures and workflows are efficient and effective.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Educational Qualifications:
A bachelor's degree in public administration, business administration, political science, or a related field is often preferred.
Relevant certifications, such as Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC), can be advantageous.
Experience:
Several years of experience in municipal administration or a related field.
Experience in a clerical or administrative role within a local government setting is highly desirable.
Knowledge of Municipal Operations:
In-depth understanding of municipal government functions, procedures, and regulations.
Familiarity with local, state, and federal laws affecting municipal operations.
Administrative Skills:
Strong organizational and time-management skills.
Proficiency in using office software, including word processing, spreadsheets, and database management.
Communication Skills:
Excellent verbal and written communication skills.
Ability to interact professionally with elected officials, staff, and the public.
Attention to Detail:
High level of accuracy in preparing and maintaining records and documents.
Detail-oriented approach to managing multiple tasks and projects.
Interpersonal Skills:
Strong interpersonal skills to build effective working relationships with colleagues and the public.
Conflict resolution skills to handle public inquiries and complaints diplomatically.
Problem-Solving Abilities:
Ability to identify issues and develop practical solutions.
Analytical skills to assess administrative processes and recommend improvements.
Confidentiality:
Ability to handle sensitive information with discretion and maintain confidentiality.
Understanding of ethical standards in public administration.
Professional Development:
Commitment to ongoing professional development and staying updated with changes in municipal regulations and best practices.
Participation in relevant training programs and professional associations.
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
