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Key Duties and Responsibilities:

• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, staff, pupils, visitors and parents of the school.

• Conduct secretarial and clerical tasks of a varied nature.

• Collect and distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses.

• Type, reproduce and distribute notices to staff, pupils and parents.

• Type homework, tests and examinations and other evaluation exercises as directed by the Head teacher.

• Ensure that all communications from the office meet proper written and oral English standards.

• Serve as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner and communicating effectively in routine, sensitive, and confidential matters.

• Register new pupils, secure appropriate pupils records, maintain confidential pupil records, and transfer records for pupils moving to other schools.

• Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information.

• Maintain a current school calendar of events and use of facilities.

• Arrange appointments and maintain a schedule for the Headteacher or designee and assigned staff.

• Order and maintain office supplies.

• Maintain inventories of books, materials, and equipment of the school.

• Create and maintain a clean, attractive, orderly, safe, and efficient office environment.

• Quickly recommend to the Headteacher improvements needed in office procedures or operations.

• Protect confidentiality of records and information about students and staff and use discretion when sharing any such information within legal confines.

• Perform any duties and responsibilities that are within the scope of employment, as assigned by the Headteacher and not otherwise prohibited by law or regulation.