Share this Job
Records Officer job at Fort Portal City Service Commission | Apply Now
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Records Officer job at Fort Portal City Service Commission
Fort Portal, Uganda
Full-time
Fort Portal City Service Commission is a public institution mandated to oversee the recruitment, management, and development of human resources for effective service delivery within Fort Portal City, guided by a mission to ensure transparency, meritocracy, and efficiency in public service appointments. Known for its commitment to good governance and professionalism, the Commission is recognized as a key pillar in strengthening local government operations and promoting public trust. It upholds a work culture grounded in accountability, fairness, and continuous improvement, offering civil servants structured career paths, training opportunities, and stable work arrangements that align with Uganda’s public service standards.
Since its establishment following Fort Portal’s elevation to city status in 2020, the Commission has played a vital role in building institutional capacity and streamlining recruitment processes to meet the evolving needs of a growing urban population. Embracing digital transformation and merit-based systems, its operations are designed to be efficient, inclusive, and aligned with national development goals. With a jurisdiction that spans across departments and institutions within the city, the Commission operates with integrity, service excellence, equity, and commitment as its core values. It also actively contributes to social development by ensuring the recruitment of competent personnel who drive health, education, and infrastructure services that benefit the community. More details can be accessed through the Fort Portal City official website at www.fortportalcity.go.ug.
Records Officer job at Fort Portal City Service Commission
Fort Portal City Service Commission
Records Officers play a critical role in managing and maintaining organizational records, ensuring compliance with regulatory requirements, and facilitating access to information
Records Management: Develop and implement records management policies, procedures, and guidelines to ensure the proper creation, organization, retention, retrieval, and disposition of records throughout their lifecycle.
Records Classification and Indexing: Classify and index records according to established criteria such as record type, content, format, and retention schedule to facilitate efficient organization, retrieval, and access to information.
Records Retention and Disposal: Establish retention schedules for different types of records based on legal, regulatory, and operational requirements, and oversee the secure disposal or archiving of records that have reached the end of their retention period.
Electronic Records Management: Implement electronic records management systems (ERMS) or document management systems (DMS) to manage digital records, ensure data integrity, security, and compliance with electronic records standards.
Information Governance: Ensure compliance with relevant laws, regulations, and industry standards governing records management, privacy, data protection, and information security, such as GDPR, HIPAA, or Sarbanes-Oxley Act.
Record Preservation and Archiving: Identify and preserve records of historical or archival value, including digitization of analog records, ensuring their long-term accessibility, and overseeing archival storage and preservation practices.
User Training and Support: Provide training and support to staff members on records management policies, procedures, and systems, including proper record-keeping practices, data entry, retrieval, and compliance with records management requirements.
Records Auditing and Compliance Reporting: Conduct periodic audits of records management practices and systems to ensure compliance with policies and regulations, and prepare reports documenting audit findings and recommendations for improvement.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Education: A bachelor's degree in records management, information science, library science, archival studies, or a related field is typically required for Records Officer positions. Advanced degrees or professional certifications may be preferred for certain roles or higher-level positions.
Knowledge of Records Management: Strong knowledge of records management principles, practices, standards, and regulations, including records retention schedules, metadata standards, classification systems, and archival best practices.
Technical Skills: Proficiency in using records management software, document management systems, electronic records management systems (ERMS), and other digital tools for managing, organizing, and retrieving records.
Legal and Regulatory Knowledge: Understanding of relevant laws, regulations, and standards governing records management, privacy, data protection, and information security, such as GDPR, HIPAA, FOIA, or ISO standards.
Analytical Skills: Strong analytical and problem-solving skills are needed to assess records management needs, evaluate systems and processes, identify compliance risks, and develop effective solutions to address them.
Communication Skills: Excellent communication skills, both verbal and written, are necessary to communicate records management policies, procedures, and requirements to staff members, stakeholders, and regulatory authorities.
Attention to Detail: Records Officers must have a high level of attention to detail to accurately classify, index, and maintain records, ensure data integrity, and comply with records management standards and requirements.
Organizational Skills: Strong organizational skills are essential for managing large volumes of records, maintaining accurate records inventories, and overseeing records storage, retrieval, and disposal processes effectively.
Interpersonal Skills: Records Officers should have good interpersonal skills to collaborate with colleagues, interact with stakeholders, and build relationships with vendors or service providers involved in records management initiatives.
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
Related Jobs
.png)
.png)
%20(1).jpg)
