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Job Summary
Job Title:
Records Assistant
Employer:
Uganda Institute of Information and Communications Technology (UICT)
Location:
Kampala, Uganda
Country:
Contract Type:
Full-time
Job Category:
Administrative jobs
Number of Positions:
1
Deadline:
Monday, 22 April 2024
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Records Assistant job at Uganda Institute of Information and Communications Technology (UICT) | Apply Now
Kampala, Uganda
The Uganda Institute of Information and Communications Technology (UICT) is a leading institution in Uganda dedicated to advancing the knowledge, skills, and practices in the field of Information and Communications Technology (ICT). With a mission to provide high-quality education, training, and research in ICT, UICT plays a pivotal role in shaping the country’s technological landscape. The institution is highly respected for its academic excellence and contribution to Uganda's ICT sector, being recognized for producing highly skilled graduates who meet the demands of the ever-evolving tech industry.
UICT fosters a dynamic and inclusive work culture, emphasizing collaboration, innovation, and professional development, offering employees opportunities for growth and career advancement. Job opportunities at UICT span various academic and administrative roles, with flexible working arrangements depending on the nature of the job. Established in 2003, UICT has grown over the years to become a hub for ICT education and research in Uganda, continuously evolving to integrate new technological advancements into its programs.
The institution's business model is focused on providing both short-term and long-term ICT training programs, degree courses, and professional development, while also innovating through research and development projects that address the digital needs of Uganda and beyond. UICT’s reach extends across Uganda, with campuses and online platforms allowing accessibility to a broad audience.
The core values of UICT include excellence, integrity, innovation, and commitment to community development. In its commitment to corporate social responsibility (CSR), UICT engages in various initiatives aimed at promoting digital literacy, sustainability, and community empowerment through technology. For more information, visit www.uict.ac.ug.
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Records Assistant job at Uganda Institute of Information and Communications Technology (UICT)
Full-time
Records Assistant job at Uganda Institute of Information and Communications Technology (UICT)
Uganda Institute of Information and Communications Technology (UICT)
Provide general administrative support to the Deputy Principal’s office to ensure efficient day-to-day operations and maintain the corporate office by certifying its cleanliness and smooth running.
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Receive and guide clients/visitors in the office of the Deputy Principal and follow through to ensure that all requests have been concluded.
Receive and attend to all incoming and outgoing correspondences, e-mails/telephone calls in the Office of the Deputy Principal.
Maintain accurate manual and digital filing system in the office of the Deputy Principal through proper record keeping, retrieval, retention, dissemination, and archive of digital/manual files.
Manage and maintain a manual and automated office Diary for the Deputy Principal by Scheduling and responding to appointments in the calendar for visitors, students, meetings, travels / accommodations, retreats, workshops, seminars, and conferences.
Provide full secretarial services to the Deputy Principal and coordinate examinations, academic board, drafting correspondences, invoices, memos, notices, and emails.
Schedule and coordinate meetings by standard procedures and ensure meeting documents are digitally uploaded with meeting/documents links, write/disseminate minutes/matters arising and make follow up on meeting action points with members.
Perform other related duties as assigned to you.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Minimum of Diploma in Secretarial Studies, Office Management, Arts or equivalent or Bachelors’ degree in
Administrative and Secretarial Studies, Arts in a relevant field from a recognized Institution.
Must have a minimum of three (3) years’ experience working as an Administrative Secretary /Administrative
Assistant or related portfolios in a busy environment.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills
Proficient in Microsoft Office applications of related software.
Excellent organization skills and attention to detail.
Basic understanding of clerical, administrative, and secretarial procedures and systems such as record keeping and filing.
Ability to work independently.
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Interested candidates should submit to the email below indicating their telephone and email address to the Institute Secretary, P. O. Box, 7187, Nakawa Kampala, on bettes.nyongyera@uict.ac.ug
