REACH Finance Officer job ACTED Uganda | Apply Now

Responsibilities:

• Act as the primary focal point for all finance-related needs for IMPACT Sudan, liaising with IMPACT and ACTED departments regularly.

• Lead the country mission in the preparation of budget proposals for multiple donors ensuring that programme are fully funded.

• Ensure that IMPACT and ACTED expenditure are aligned with approved budgets and ensure a proactive approach to financial monitoring of the mission

• Preparation of financial reporting ensuring that all donor requirements are being respected and the expenditure of the project was optimal (HQ controllers to validate).

• Guide IMPACT SMT members on their activity budgets and expenditure

• Maintain ownership of finances in each mission and communicate regularly on identifying financial risks and opportunities to the Country Representative.

• Financial Tools and Allocations

• Prepare project budgets in collaboration with SMT members, and with shared responsibility with Country Representative, to properly financially plan for project activities and staffing needs

• Update financial tools for REACH on a regular basis, in particular the Contract Follow up (CFU), national staff allocation table, expat staff allocation table, support cost allocation table, and reviews monthly budget follow ups for REACH components.

• Communicate regularly on the follow up financial tools to IMPACT Finance HQ, ACTED CFMs, and Country Representative, and other financial tasks that arise in the course of project cycles

• Updates the REACH timesheet preparation file at the end of each month to ensure proper staff allocation based on the IMPACT allocation table; liaise with IMPACT HQ to ensure harmonization of in-country tools and HQ salary allocations

• Check SAGA (Accountancy extract ACTED) and SAGE (Accountancy extract IMPACT) on a regular basis to ensure expenses are correctly allocated.

• Oversight of the Budget Follow Up (BFU) for IMPACT-led grants, and review of ACTED-led grant BFUs for allocations, expenditures (ledgers), and forecasts.

• Review of IMPACT Financial Sheets before they are sent to IMPACT HQ.

• Support Coordination in understanding expenditure trends and allocating or budgeting more resources where necessary.

• Quarterly mission financial reviews with the Country Representative to track expenditure on mission budgets and assess financial risk

• Liaise directly with REACH FLATS teams to ensure payments and smooth FLATS operations throughout REACH mission in Sudan

Miscellaneous

• Travel to field locations/missions when necessary to support with financial planning and monitoring

• Support with other requests from REACH Coordination as necessary.

• Support with other finance and compliance tasks, when necessary

• Support other REACH FLATS staff to cover duties when required.

Others

• Protection mainstreaming

• Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc.)

Key Performance Indicators

• Ensure timely updates of financial information in line with existing procedures and agreed timelines.

• Proactively spots and flags and financial issues or gaps.

• Has appropriated a good holistic understanding of the financial context of REACH/IMPACT’s programs at country and regional level and is able to provide detailed budget recommendations to program and management staff.