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Project support Officers job at Hopelink Action Foundation (HAF Uganda) | Apply Now

Are you looking for Finance Jobs in Uganda 2024? If yes, then you might be interested in Project support Officers job at Hopelink Action Foundation (HAF Uganda)

Kampala, Uganda

Full-time

Deadline: 

April 12, 2024 at 2:00:00 PM

Apply Now

About the Organisation

HAF Uganda’s philosophy is that families have to be supported to overcome emotional anguish and/or psychological distress before they can meaningfully engage in productive activity.

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Job Title

Project support Officers job at Hopelink Action Foundation (HAF Uganda)

Job Description

Hopelink Action Foundation (HAF Uganda) is a vibrant, non-profit, non-sectarian, and non political National Non-Governmental Organization registered in compliance with the National NGO Bureau regulations and District NGO Monitoring Committee. NGO Registration Number; URSB- 80020003753316, NGO Bureau INDR165615900NB; Permit Number: INDR0005900NB) and having its Registered Office at Plot BR 85,Lower Churchill Drive, Eden Road, Pece–Laroo Division - Gulu City- Uganda. HAF-Uganda has been in operation since 2019 implementing life-changing projects and programs in the fields of mental health and psycho-social care, education and child protection, agriculture and livelihoods, community development, biodiversity and environmental protection, advocacy and sensitization.

Our Vision.
A sustainable community where people are socially and economically empowered, educated, healthier, and living a prosperous and dignified life with equal opportunities to survive and thrive in a peaceful and prosperous environment.

Our Mission.
To empower the disadvantaged, vulnerable, and marginalized groups and communities affected by adverse conditions in Uganda and beyond through the implementation of life-changing programs such as mental health and psycho-social care, education and child protection, agriculture and livelihoods, community development, biodiversity, and environmental protection, advocacy and sensitization to break the vicious cycle of poverty and dependency syndromes.

Duties and Responsibilities

Finance:

  • Verify all payments and Purchase Requisition Forms, donor and account coding, budget availability, accuracy, and completeness. Expenses must be reasonable, allowable, and allocable.

  • Petty cash management including preparation of cash vouchers for reimbursement of small payments, making payments to recipients, preparing summaries for replenishment of the petty cash fund assessing, verifying, and processing payments

  • Preparing check payment vouchers for all approved check payments to recipients.

  • Record all payments and receipts into the spreadsheet and verify their correctness against the hard copies before sending them to Gulu Head office for processing

  • Managing all aspects of day-to-day operations of the Finance Office in the Field site

  • Assist in the implementation of Finance policies, procedures and systems

  • Ensure compliance with HAF Uganda and donors' procedures and guidelines

  • Submit expenditure worksheets together with the hard copies to the Finance Coordinator for replenishment.

  • Review expenditure worksheets for accuracy and completeness.

  • Report to the supervisor all anomalies in implementing HAF Uganda internal control policies

  • Facilitate and support all internal and external audits to be conducted in the Field / Head Office

  • Ensures that all Field office finance records are filed and labeled in a logical, orderly, and neat manner, to provide for the security of documentation, ease of accessibility and the preservation of records

  • Contributes significantly to the ongoing process of continuous improvement of the financial management system and the internal control


Administration:

  • Maintain an up-to-date leave register for the Field office, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.

  • Prepare a monthly leave report and send it to HR at the end of the month for reconciliation.

  • Receive, review, and register all staff timesheets, ensuring they are correctly filled at the end of each month before sending them to Gulu Head Office

  • With support from your supervisor, participate in the recruitment process of Incentive workers at the field level by posting adverts, shortlisting, scheduling interviews, and inviting and interviewing candidates.

  • Support in following up on the onboarding process of new hires at field level.

  • Support exiting staff in clearance at field level upon request and guidance from the HR Office in Gulu.

  • Perform any other duties assigned to you

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Qualifications and Competencies

  • The applicant must hold a degree in business, finance or accounting, or any other related field

  • At least three years of experience working experience in finance or accounts in a busy organization

  • Computer Skills in Microsoft Office (Word, Excel)

  • Proven organizational skills and multitasking under tight deadlines.

  • Strong analytical, written, and verbal skills

  • High level of integrity

  • Good interpersonal skills

  • Ability to work in a team.


Knowledge, Skills, Abilities

  • We are seeking a results-oriented, highly competent individual with exceptional strategic thinking, organizational, management and communication skills

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How to Apply

HAF Uganda is an equal opportunity employer and all social groups, persons with disability, and women are strongly encouraged to apply.



While we thank all applicants for their interest in working with HAF Uganda, only shortlisted applicants will be contacted
“Commitment to the vision and goals of Hopelink Action Foundation Uganda, including adherence to the Child Safeguarding Policy, is essential”

Email or hand deliver your applications clearly stating the position applying for in a sealed envelope to HAF Uganda Offices in Gulu Head office in Senior Quarters and Palabek field office at the Base camp, Palabek Refugee Settlement. Email: onek.christopher@hafuganda.org

Note: Online applications should only contain a cover letter and resume as a single PDF File;
Indicate the position applied for in the subject line. Shortlisted candidates will be required to come along with original copies of transcripts and necessary documents for verification

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