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Program Administrative Assistant job at International Rescue Committee (IRC) | Apply Now
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Program Administrative Assistant job at International Rescue Committee (IRC)
Kampala, Uganda
Full-time
The International Rescue Committee (IRC) is a global humanitarian organization dedicated to helping people whose lives and livelihoods are shattered by conflict, disaster, and climate change to survive, recover, and regain control of their futures. Founded in 1933 at the call of Albert Einstein, the IRC has grown into a highly respected non-governmental organization, consistently recognized for its rapid response, effective programming, and commitment to innovation in humanitarian aid.
With operations in over 40 countries and offices in major cities worldwide, the IRC employs thousands of professionals and volunteers, fostering a dynamic and inclusive work culture that values diversity, resilience, and impact-driven solutions. The organization offers a wide range of job opportunities, from emergency response roles to long-term development initiatives, with flexible work arrangements to accommodate various needs.
Emphasizing innovation, the IRC leverages data-driven approaches and technology to enhance its service delivery, addressing critical issues such as health, education, economic recovery, and refugee resettlement. Rooted in core values of integrity, accountability, service, and equality, the IRC upholds a strong commitment to corporate social responsibility, partnering with governments, businesses, and local communities to create sustainable solutions for vulnerable populations. Through its pioneering efforts in crisis response and advocacy, the IRC continues to shape the future of humanitarian aid. For more information, visit their official website at www.rescue.org.
Program Administrative Assistant job at International Rescue Committee (IRC)
International Rescue Committee (IRC)
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 25 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power.
IRC started activities in Uganda in 1998 The IRC in Uganda is committed to forming strong partnerships with local and international organizations within both the private and public sectors to ensure best practices and protection principles are deeply integrated for all programs. IRC works in a multitude of capacities and locations to meet critical needs throughout Uganda including emergency response, refugee camp services, and urban programming.
Job Overview
The Program Administration Assistant for the Rebuild project will be based in Kampala, Uganda. S/he will work closely with Re:Build program staff and directly under the guidance of the Senior Livelihood Officer, and will manage the general Livelihood Centre administration, ensuring that the center is well maintained and kept tidy as well as supervise the physical office maintenance. S/he supports the affairs related to the day to day running of the IRC Livelihood Center and is responsible for providing support for day-to-day program administrative requirements, functions, and general office management of the center. The position is based at the IRC Livelihood Center
Sit at the reception and manage calls, welcome visitors, attend to the telephone and answer or refer any inquiries. Closely monitor the usage of the computers in the ICT lab, ensure clients are adhering to the set rules and regulations for the lab.
Receive, sort, sign for packages and distribute items, internal communications, and correspondence within the center and to appropriate persons/ staff in RE: BUILD.
With support from the community-based facilitator (CBFs), receive and register clients interested in receiving Rebuild services at the livelihood resource center, support in conducting information sessions when required, track and conduct referrals.
Keep track of the inventory for all assets, consumable, and training materials at the livelihood Resource center, track payment of office utilities (water, power, Yaka tracker. Maintain and track the usage of office utilities and provide a monthly report.
Support dissemination of project specific communication materials such as policies, templates, newsletters flyers among others.
Liaises with Supply Chain to prepare procurement, prepare item forecast requisitions and share monthly updates of the LRC expenditures. Track payment of tenancy agreement
Liaises with different workstream holders, assists in the preparation and tracking of purchase requests in Integra, payment requests and claims for program activities.
Support in arranging project team appointments with clients and facilitate follow-up on deadlines.
Support administrative arrangements for project events, meetings, workshops among others, and be security conscious of the LRC premises and staff.
Provide weekly site updates of what could have transpired in the week at the LRC, including preparation and distribution of minutes of meetings, summary notes and other documentation as required.
Assists in the orientation of new staff, interns, visitors, and consultants by providing them with the necessary support, show them around the premises, guide on the sitting arrangement, provide documents and materials for orientation.
Work with other Program staff to coordinate work activities, meet deadlines, and provide support where needed.
Alert direct supervisor immediately of any problems with the office premises and follow-up on these issue as required.
Maintain and track the usage of office utilities and provide a monthly report.
Track and monitor office supplies, including toiletries, ensure availability at any time. Monitor staff tea and water is available at the office all time and ensure the entire premises is kept tidy.
Perform other duties as specified by the supervisor and in accordance with instructions from team members.
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
COMMERCIAL
SERVICES
INDUSTRIAL
SERVICES
RESIDENTIAL
Bachelor’s degree in administration and office Management, Public Administration, social science, Business Administration, or related field required.
2-3years of clerical, secretarial, or office experience.
Proficient computer skills, including Microsoft Office.
Strong verbal and written communication skills.
Comfortable with routinely shifting demands
Professional fluency in written and spoken English, Kiswahili, French or Arabic
Highly motivated, possesses a strong sense of integrity and a positive attitude towards work.
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
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