Procurement officer job at Hwan Sung Industries | Apply Now

Sourcing Suppliers: Identifying potential suppliers, vendors, and contractors who can provide goods and services required by the organization.

Supplier Evaluation: Assessing suppliers based on criteria such as quality, price, reliability, and delivery time. Conducting due diligence and background checks on potential suppliers.

Negotiation: Negotiating contracts, pricing, terms, and conditions with suppliers to obtain the best value for the organization while maintaining quality and compliance.

Purchase Requisition Processing: Reviewing purchase requisitions and determining the most appropriate procurement method (e.g., competitive bidding, direct negotiation) based on organizational policies and procedures.

Purchase Order Management: Generating purchase orders and ensuring accuracy in terms of quantities, specifications, and pricing. Coordinating with suppliers to confirm orders and monitor delivery schedules.

Inventory Management: Monitoring inventory levels and replenishing stock as needed to ensure sufficient supplies are available to meet operational requirements.

Budget Management: Working closely with finance departments to manage procurement budgets effectively, tracking expenses, and ensuring compliance with budgetary constraints.

Contract Management: Managing supplier contracts, including renewals, amendments, and terminations. Ensuring compliance with contract terms and conditions and resolving any contractual disputes that may arise.

Supplier Relationship Management: Building and maintaining relationships with suppliers to foster collaboration, resolve issues, and address concerns in a timely and professional manner.

Risk Management: Identifying and mitigating procurement risks, such as supply chain disruptions, price fluctuations, and quality issues. Developing contingency plans to minimize potential disruptions to operations.

Compliance: Ensuring compliance with relevant laws, regulations, and organizational policies governing procurement activities. Conducting procurement activities in an ethical and transparent manner.

Documentation: Maintaining accurate records of procurement transactions, including purchase orders, contracts, invoices, and correspondence with suppliers. Ensuring proper documentation and filing for audit purposes.

Process Improvement: Continuously evaluating and improving procurement processes and procedures to enhance efficiency, reduce costs, and streamline operations.

Reporting: Providing regular reports and updates on procurement activities, including budget variance analysis, supplier performance metrics, and procurement KPIs, to stakeholders and management.

Training and Development: Providing training and guidance to staff involved in procurement processes to ensure compliance with policies, procedures, and best practices.